Stop, limit, or change sharing

1. On your computer, find the file or folder in Google Drive.
2. To find out If a file or folder is shared:
   • Right click the file or folder.
   • On the right side of file, click More .
   • Click File Information Details.
3. A panel opens and shows who owns and has access to the file.
4. If you have permission to make changes, click Manage access.

1. Find the file or folder in:
   • Google Drive
   • Google Docs
   • Google Sheets
   • Google Slides
2. Open or select the file or folder.
3. Click Share or Share .
4. Find the person you want to stop sharing with.
5. To the right of their name, click the Down arrow Remove access.
6. Click Save.

1. Find the file or folder in Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Open or select the file or folder.
3. Click Share  or Share   Copy link .
4. Under “General access”,  click the Down arrow .
5. Select Restricted.
6. Click Done.

If you delete a shared file that you own:

• People that can view, comment, or edit can make a copy of the file until you permanently delete it.
• To permanently delete the file, click the file in your trash, and click Delete forever . Learn more about deleting files.

If you delete a shared file that you don’t own:

• The file will be removed from your Drive , but other collaborators can still access it.
• To get the file back, open a link to the file  File Add to My Drive.

As the owner of the file, you can remove Editors’ ability to change permissions or share the file.

1. Open the file in:
   • Google Drive
   • Google Docs
   • Google Sheets
   • Google Slides
2. Click Share.
3. At the top, click Settings .
4. Uncheck Editors can change permissions and share.
5. Click Done.

Important:

Files and folders within a shared folder always inherit its permissions. This ensures consistent and predictable access across all of your content.

• The folder's permissions control the access for everything it contains.
• If you uncheck "Editors can change permissions and share" on a specific file, permission changes made to the parent folder still apply to that file. The parent folder's permissions are the primary source of truth for access.
  • Example scenario:
    • You have a file set to "Prevent editors from sharing" inside a folder. You then make someone an Editor of the entire folder. If that Editor shares the whole folder with a new person, that new person will get access to the file.
    • This happens because the file's setting only stops someone from sharing the file directly, but it doesn't stop them from sharing the folder it's in.

1. Open a file in Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Click Share  find the user you'd like to give temporary permissions to.
   • If you haven't shared the file with that person yet, add the user's email and click Send or Share. At the top right of the document, click Share again.
3. Next to the person's name, click the Down arrow   Add expiration.
4. Next to "Access expires," click a date to set as the expiration date. Choose a date within one year of the current date.
5. Click Save.