Admin and Marketing Manager

Start Date - Late January 2026
Please Quote Reference Number 14379

• Exciting role with variety - Operations, marketing and more!
• Flexible part time role | 24-32 hours | Mon - Thurs
• Team Mark Robinson - Harcourts Cooper & Co

 

About Cooper & Co
 
Harcourts are proudly the Most Trusted Real Estate brand in New Zealand, for the 13th year in a row along with Cooper & Co being the #1 Harcourts Franchise in the world! Our experience, training, national and international networks, our tried and tested marketing strategies and most of all our commitment to our staff are what make us different. Harcourts Cooper & Co have 23 locations across the North Shore, Rodney, Waitakere City, and Central and we are committed to delivering for our team, clients and community.

We are a vibrant, friendly team who pride themselves on their professionalism and award winning results, backed by supportive leadership team.

About the role

We're looking for an Admin and Marketing Manager to work directly with a top real estate agent in Birkenhead. This is a hands-on role at the centre of a small, busy team. You'll keep campaigns moving, maintain tidy systems, support marketing activity and help create a smooth experience for every client. If you're the kind of person who notices what needs doing before anyone asks, you'll thrive here.

This is a dedicated operations and marketing role within a close-knit team, not a stepping stone into sales. You'll work alongside the agent and our Marketing Consultant to deliver campaigns that run to plan and look professional.

What you'll do

Property listing coordination:

• Manage campaign timelines, appointments and key milestones
• Prepare listing documents and open home materials with high accuracy
• Keep marketing assets and listing information up to date
• Produce weekly vendor reports and maintain clear communication throughout campaigns
• Track conditions, compliance, payments and documentation
• Support settlement gifting and ensure a polished client experience

Operations and compliance:

• Maintain organised systems, filing and documentation
• Ensure compliance requirements are met for every listing
• Support internal processes and keep workflows running smoothly
• Improve templates, checklists and operating procedures over time

Marketing and campaign support:

• Create marketing materials and social content using existing brand templates
• Manage social posting, scheduling and community engagement
• Support campaign launches, events and promotional activities
• Keep agent profiles fresh and encourage client reviews

Database management:

• Maintain an accurate and well-segmented CRM
• Prepare monthly engagement and activity reports
• Track follow-up and ensure buyer and seller interactions are recorded
• Support lead nurturing by surfacing warm opportunities

About you

We are looking for an organised person who can take hold of this exciting opportunity and bring their skills and positive energy to our team.

To succeed in this role you'll need:

• A natural sense of initiative
• Strong accuracy and pride in well-presented work
• Confident communication with clients, contractors and internal teams
• Good design skills and experience with Canva
• Comfortable using Google Suite, Microsoft Office and CRM platforms
• A calm head in a fast-paced environment

In return, we can offer:

• A competitive salary that reflects your skill and experience
• Flexibility in working hours and the ability to structure your week
• A supportive and vibrant team culture where your work genuinely makes a difference
• The chance to shape systems, improve processes and have real ownership
• Variety in your day with a mix of operations, marketing and client experience
• A steady role in a high-performing real estate business with strong local presence

If you want a role where you can take ownership, keep campaigns humming and be the steady, capable support behind a busy sales team, we look forward to hearing from you!

APPLY NOW through our online application form.