Support for improving business flow to enhance business management systems

A retailer operating over 300​ ​stores was facing the challenge of providing accurate figures to management in a timely manner. Complex business processes and system configurations made it difficult to grasp accurate figures, resulting in discrepancies of tens to hundreds of millions of yen in gross profit between forecasts (preliminary figures) reported at the beginning of the month and actual figures (confirmed figures) reported at the end of the month.

The Value We Provide

Improved management decision-making through more precise forecasts (preliminary figures)

1. Providing accurate and timely information to management by improving the accuracy of forecasts (preliminary figures) (especially the cost of sales)
   Previously, there was a large discrepancy between the estimated cost of sales (preliminary value) and the actual value (confirmed value), but through support, this discrepancy was reduced to the level of millions of yen.
   
   
2.  Improving policy evaluation by improving the accuracy of forecasts (preliminary figures)
   It is now possible to grasp the preliminary cost figures at a detailed level, making it possible to grasp the impact of discount campaigns and other measures on gross profit margins, as well as the impact of unexpected events.
   
   
3. Improve accuracy in identifying factors by refining the analysis of discrepancies between forecasts (preliminary figures) and budgets
   Previously, preliminary figures were created based on the average cost rate of the past, but improvements to the system have made it possible to grasp preliminary figures at a detailed level based on actual results, enabling accurate identification of the causes of discrepancies between budgets and actual results.

Specific support content

preliminary survey

・Understand the main trade flows and the accounting process for each trade flow in order to organize the overall picture of transactions and identify issues.
・Identify the key points to be improved in the overall organization, dig deeper into the detailed flow, and organize the issues.
・ Based on the identified issues, we will organize improvement measures and create a roadmap to obtain accurate preliminary figures at the beginning of each month.

Improvement implementation support

・Working with each person in charge to make changes to the business processes and system processing required to create the preliminary figures
・ Because the target company has limited resources, we will collect and process the necessary data in the first month of improvement.

Transition support

・Preparing documents, creating manuals and handing over
・To ensure that the target company can continue to operate independently even after the project is completed, we provide support to enable the person in charge at the target company to prepare preliminary figures by themselves, and confirm that they can do so without any problems.