Frequently asked questions

Please refer to the links below to help answer any questions you may have during your shopping experience.


How do I sign in? How do I change my password? How do I change my address? How do I track the shipment of my order? How long is the warranty for on my part? How do I contact HP? Received Incomplete or Damaged shipment? Are all the parts new? How do I return my part? How long do I have to return a part? Do I have to contact HP before I return a part? Who pays for the return freight? What do I do if I don't have a return label? Are all Parts Returnable? Will I be charged a restocking fee? Can I order by phone? Part Search Tips Part Availability Sales Tax Information Do I have to send a new certificate every time I place an order? What type of form qualifies as a valid Resale Certificate? What if I am having parts 'Drop Shipped' to my customer in another state, however I am not located, or registered in that state? Is there separate documentation required when it is a 3rd Part Drop Shipment? How to register? Purchasing Exchange Parts Payment methods Why do you need my credit card verification number? Ship to address - where does HP ship to? Shipping Lead Time Cancellations Pricing Policy What is the Electronic Waste Recycling Act and how does it impact me? I have tax-exempt status. Can I avoid the application of taxes to my order? I am a HP Service Partner(ASP or SSP) or Self-Maintainer. Can I order parts through this site and receive the Dealer price? How do I enable 'cookies' for Internet Explorer Browser? What is the European Union Restriction of Hazardous Substances (RoHS) Directive? How can I find out about HP's recycling programs? What does the information icon icon mean?
A: Click on 'sign in' and use your password that you entered at time of registration along with your username, then submit.
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A: Click on 'Edit profile' and complete required fields in profile information.
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A: Click on 'Edit profile' and complete required fields in profile information.
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A: Click on 'Self Help' from the navigation menu at the top of this page, select ‘Check Order Status’, enter search criteria.
When a local U.S. Postal Service (USPS) office makes the final shipping: Please note that small packages that weight 16 ounces or less could be handed over from UPS to a local U.S. Postal Service office which makes the final shipping.  In these cases the HP Parts Store provides you the UPS tracking number that starts with “MI” and 16 numeric digits and UPS will provide the USPS Package Identification Code which you can use to track your package on https://tools.usps.com/go/TrackConfirmAction.   Delivery times are usually 5-7 business days and USPS delivers to your mail box so please check it daily. You can also contact your local USPS office or call the United States Postal Service at 1-800-222-1811 and/or UPS at 1-800-PICK-UPS (1-800-742-5877) for more information about your package.
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A: HP Parts are warranted against defects in workmanship and material for a period of 12 months from the date of delivery. For European Union consumers please click here to read the full Terms and Conditions.
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A: Click on 'need more help?' link on home page.
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A: Please send an E-mail to hpparts.rma.ams@hp.com and a Support Specialist will assist you.
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A: Additional information on a subject is available. To use this feature, find an and click on it to reveal additional information for a specific subject of interest.
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A: All parts are from our Service inventory and meet our rigorous engineering and quality standards. Some will be new, some are considered 'as new' and have been repaired, refurbished or remanufactured. All are fully warranted.
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A: Exchange Parts: Anyone is eligible to purchase exchange parts as long as they have a defective core (same part that they are ordering) to return to HP. Exchange parts are parts that have been repaired (refurbished) and are less expensive than new parts. There will be instructions included with your shipment that explains how and where to return your defective core part. Contract customers please refer to your contract for specific details regarding return window length. Any other returns: You will need to send an E-mail to hpparts.rma.ams@hp.com for a Return Authorization Number. Once you receive that number and authorization from HP to return the part, write the Authorization Number on the outside of the box and return the part to the address given to you by HP. Please note that non exchange related returns may be subject to a restocking fee.
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U.S. Customers: A: If a part is listed with Exchange 1 then, then if you are not an HP Authorized Parts Reseller, then the Initial charge to your credit card will be for the amount in the Net price column. If your defective core is returned to HP within 30 days then the Defective core charge will be credited and you will pay the amount shown in the List price column 30 calendar days from the date of shipment. If a part is listed with Exchange 2 in the Part table, please return you original part to Hewlett-Packard within 3 working days. If Hewlett-Packard has not received your original part within 15 (fifteen) days, the cost of a replacement product (shown in the column List price) will be charged to you. Canadian Customers: A: 15 calendar days from the date of shipment.
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A: Yes, if you are returning a part for any reason other than sending back your defective exchange from the unit, you must send an E-mail to hpparts.rma.ams@hp.com and a Support Specialist will assist you.
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A: Customer pays return freight for unused part, ordered wrong part, core return. Customer may be subject to additional freight charges, send an E-mail to hpparts.rma.ams@hp.com and a Support Specialist will assist you.
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A: Exchange parts:You can write the HP order number on the outside of the box. Any other returns you must send an E-mail to hpparts.rma.ams@hp.com and a Support Specialist will assist you.
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A: No, software and manuals are non-returnable, and any opened consumables such as toner, ink cartridges, and media.
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A: Yes for U.S. and Canada, all good unused returns may be subject to a $25.00 or 15% restocking fee. Contract customers please refer to your contract for specific details.
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A: No, please go to the need more help link on the home page and chat with a sales specialist or send an Email to hpparts.sales.ams@hp.com .
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A: Please use one of the search tips outlined below:

Search by Part Number If you want to search for a specific spare part number(s),enter the full part number(s) (i.e. 123456-001,A3262-60021). Any portion of the part number may also be entered and the search engine will retrieve all parts containing the matching string.

Search by Product Name or Model Number If you want to search for a specific spare part number, specific to the system you are currently using, enter the Product Name or Model Number, and the search engine will retrieve all parts contained within your system that are available for purchase through the store.
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A: Determines if there is stock available for the amount you requested.
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A: Sales tax is based on shipping address. Orders are taxable unless for resale or shipping to a non-taxable state or province. If you feel your order should be tax exempt, you must provide a valid tax exempted certificate at time of order placement.
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A: In most cases the answer is no, unless the certificate you send is indicated as a Single Purchase certificate, or describes a specific purchase order. A Blanket exemption certificate can be kept on file and used for more than one purchase, however you will need to indicate on each of your orders whether tax exemption is applicable. In some states however, we are only allowed to keep a certificate on file for a certain period of time, then we must obtain a new certificate.
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U.S. Customers A: In a few states such as OK, CO, and MS a copy of your registration/permit is acceptable. The remaining states require a sales and use tax exemption certificate (Resale Certificate) to be fully/properly completed and issued to HP. Canadian Customers A: Registration/permit or resale certificate HP.
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U.S. Customers A: HP is registered in every state, therefore we are required to collect tax in every state that we ship into, unless a valid resale/exemption certificate is on file. If your company is not registered in the ship to state some states will allow you to use your home state resale certificate. States such as CA, and MD however, do not allow this and your order will be taxable. Canadian Customers A: Drop Shipment is not available.
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U.S. Customers A: Yes, HP is still required to obtain a valid 'Resale' certificate for the ship-to state in addition to your valid home state resale certificate. This form should be completed in full, however entered in place of the tax id# should be the words 'Not Registered'. This will indicate that you are not registered (or required to be registered) in the ship to state. Canadian Customers A: 3rd Party shipment is not available in Canada.
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A: Click on the 'register' link at the top right of the page and fill in the requested information.
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A) U.S. Customers: Anyone is eligible to order exchange parts as long as they have a defective core (same part that they are ordering) to return to HP. If you are a registered user you need to have the exchange part option marked in your profile. Exchange parts are parts that have been repaired (refurbished) and could be less expensive than new parts. There are two different exchange part types, exchange 1 and exchange 2, each one shows the parts price divided in two elements visible upfront, the list price will always be charged at minimum, the defective core charge depends upon the exchange type and on HP receiving the defective core from the customer on time, if you don't return it on time you will be billed the defective core charge in addition to the part list price less any applicable discount in the final billing. HP ships exchange parts with pre-paid return labels for the defective core. HP Parts Store will show whether the part you searched has an exchange option and which one applies. Exchange 1: If your defective core is returned to HP within 30 days, the defective core charge will be credited. If you don't receive the return label send a request to hpparts.rma.ams@hp.com. Exchange 2: Please return your defective part to HP within 3 working days after you receive the replacement part. If HP has not received your defective part within 15 (fifteen) days, the cost of the replacement (shown in 'Defective Core Charge' column) will be charged to you. For return label questions please send an E-mail to hpparts.rma.ams@hp.com and a Support Specialist will assist you.
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A: If you do not have an account with HP for part purchasing, then you can pay by credit card (Visa, MasterCard, Discover (US only) or American Express card) on the web or you can Chat with a sales specialist [Contract customers have billing or credit card option.]
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A: For your protection we require that you enter a credit card verification number for all purchases made with a Visa, MasterCard, or American Express card.
VISA, MASTERCARD You can find a 3-digit verification number on the back of your credit card.
AMERICAN EXPRESS: You can find the 4 digit verification number on the front of the card.
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U.S. Customers A: For U.S. Territories please refer to your local Reseller. Canadian Customers A: If you are a Canadian customer, then you can only use this site to ship orders within Canada.  Select Canada from the country select drop down at the top of any page in the Store. For international shipments please click here. Europe,the Middle East or Africa Customers A: Click here Asia Pacific Customers A: Click here
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U.S. Customers A: Standard shipments are 3-4 business days in most cases depending on locations. Expedited shipments are given priority handling in our warehouse with the goal of same-day shipment. UPS Next Day Service is used and typically arrives in 1 or 2 business days, depending on part availability, location, order size, and time of order entry (cut off is 1:00PM CST). Canadian Customers A: Standard Shipments typically arrive in 5-7 business days, depending on location, order size, and time of order entry. Shipping and Handling fees may apply.
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A: If the order is greater than or equal to 6 days old, additional reviews will need to be made. An HP Representative will respond back within 48 hours if the cancellation has been approved. If not approved, the customer has to receive the material.
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A: HP is not liable for pricing errors. If you place an order for a part that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that we inadvertently ship an order based on a pricing error, upon request we will issue a revised invoice to you for the correct price. If the pricing error results in an overcharge to you, HP will credit your account for the amount overcharged.
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A: Effective January 1 2005, California's Senate Bill 20/50 (SB20/50) the Electronic Waste Recycling Act of 2003 went into effect. This law requires Hewlett-Packard Company to charge its customers a fee to be paid to the State for the following types of electronic devices shipping to California: Cathode Ray Tube Devices and Cathode Ray Tubes (CRTs) Computer monitors containing CRTs Liquid Crystal display (LCD) desktop monitors Laptop computers with LCD screens. ** Please note – Presently, this Hewlett-Packard organization will incur the fee on behalf of HP customers.
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A: Yes, if you have an account then tax exempt options are shown during the order checkout process. You can also contact a Sales representative for assistance.
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A: Yes, in order to receive your Dealer price, log in to HP Parts Store with your Partner Portal or HP Passport login. IMPORTANT: Please contact HP to help link your username to your company account once you have logged on to HPPS for the first time.
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A: To enable cookies for Internet Explorer you need to: Go to the 'Tools' Menu, select 'Internet Options' Select 'Privacy' tab, move the 'slider' to accept all cookies, select 'Apply' then press 'OK'.
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A: Because our maintenance kits are the most convenient and economical way to maintain and repair your HP LaserJet line of printers. Each kit contains the parts most commonly used to repair and rebuild HP LaserJet printers at considerable savings off their individual price. Whatever the size of your business, regular use of HP LaserJet Printer Maintenance Kits helps to maximize laser printer performance and eliminate repeat service calls. What is a maintenance kit? A maintenance kit is preventative medicine for your laser printer. Through extensive testing, HP engineers have identified laser printer parts that experience similar wear patterns over time. These parts -- used by HP service personnel to repair printers like yours -- are the same parts contained in your maintenance kit.
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A: Although not required, regular insertion of a HP maintenance kit in your HP printer helps you eliminate repeat service calls and maximize the paper feed and print quality performance of your laser printer. In addition, maintenance kits are priced substantially lower than if you were to order these same parts individually.
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A: The parts included in these kits have varying estimated service lives -- depending on the kit. These estimates may vary, however, depending upon such things as printer user maintenance, printer application, operating environment, and the print media used. Any printer servicing should include inspection of the components.
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A: HP is committed to compliance with all applicable laws and regulations, including any new material restriction requirements that may be adopted under the European Union RoHS Directive.Please click here for full details.
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A: HP encourages customers to recycle used electronic hardware, HP original print cartridges, and rechargeable batteries. For more information about programs in your area, go to www.hp.com/recycle.
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