Dominion RFP in Colorado w Coomer and Crane

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State of Colorado UNIFORM VOTING SYSTEM SUBMISSION PROVIDER NARRATIVE FOR DEC 4

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Table of Contents

Letter of Introduction .................................................................................................................. 3

1)

Preliminary Project Schedule .............................................................................................. 5

Project Management Communication ................................................................................. 5

Proposed Project Plan ........................................................................................................ 5

Certification ........................................................................................................................16

Procurement ......................................................................................................................16

Configuration, Installation, Testing and Training ................................................................16

2016 Primary Election Implementation ...............................................................................18

2016 General Election Implementation ..............................................................................20

Problem Escalation Procedure ...........................................................................................21

2)

Proposed Staffing ..............................................................................................................23

Dominion Colorado Project Team ......................................................................................23

Staff Qualifications .............................................................................................................24

3)

Updated Schedule of Activities in Other Jurisdictions ........................................................28

(a)

Jurisdictions in which provider has deployed the temporarily approved (or a substantially similar) voting system .............................................................................28

References ........................................................................................................................28

Democracy Suite Customers..............................................................................................29

(b)

Jurisdictions in which provider has contractually committed to deploy voting system(s) in 2016-2020 ..............................................................................................................32

(c)

Jurisdictions in which provider has an outstanding offer but has not yet contracted to deploy voting system(s) in 2016-2020. .......................................................................33

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Letter of Introduction

To Members of the Colorado Pilot Election Review Committee:

Dominion Voting Systems, Inc. (“Dominion”) welcomes the opportunity to present our

staffing and implementation plan for the State of Colorado, for consideration as the Uniform Voting System (UVS) provider. Peace of mind comes with knowing that a professional project team with dedicated resources is assigned from beginning through completion of the implementation

. The State of Colorado will benefit

from Dominion’s

years of product installation and project management experience that is unmatched in the election industry.

Our Colorado project team includes

some of Dominion’s most experien

ced team members - professionals with ample experience and understanding of system implementations, best project management practices, training methodologies, and a passion for customer service. The Dominion project management methodology has been developed through years of experience implementing both large and small voting solutions by individuals who know and understand elections.

As an established election provider in the United States, we have a diverse customer base with jurisdictions in 18 states that have successfully implemented our Democracy Suite

®1

system, including the States of California, Louisiana, New Mexico, and 52 counties in New York.

Best practices and lessons learned from each project have refined our approach and have been incorporated at each stage of the methodology, including our most recent pilots in the City and County of Denver and Mesa County. We are keenly aware of the realities involved and what it takes to make a smooth transition to a new voting system platform, as

well as ample experience to ensure the success of all of Colorado’s counties.

Dominion’s project managemen

t approach is based on open communication with our customers at all times. We will work closely with the counties and the State to include their input throughout all stages of the project plan and establish effective Problem Escalation Procedures to address potential issues successfully.

One of the most important things that we do as a company is to always listen to

our customer’s needs.

We value an open, honest relationship with our customers, and we take every opportunity to act on their feedback and respond in a timely manner. Our proposed project plan for the State of Colorado manages timelines for all key milestones, deliverables, training, Election Day support and post-election support for the 24 Colorado counties planning to transition in 2016.

We understand the service needs of large and small counties will be different

given our support of both large and small Colorado counties today.

We are familiar not only with the unique needs of our current customers, but also with the legislative and electoral environment in Colorado. Over the past thirty years, Dominion personnel have worked with Colorado counties of all sizes, giving us a sophisticated understanding of how to deliver a uniform elections solution.

Colorado is Dominion’s home state

. Most of our proposed project staff are based in Colorado, and have a sincere desire to support the counties in which they live and work. Our corporate

1

Democracy Suite is a registered trademark of Dominion Voting Systems.

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headquarters are based in Denver, which will become an essential home base of infrastructure and support for any future implementations in the state. As a Colorado based company that spends millions of dollars on salaries and expenses in state, your investment in our growth will be repaid with excellent products, local services and experience, Colorado job creation,

increased tax revenue, and other benefits that can only come from “buying” local.

We firmly believe that we have the technology, resources and capacity to

become Colorado’s

Uniform Voting System provider, and ensure the best pathway to your continued success. We are enthusiastic about the opportunity to work with each Colorado County Clerk and their staff. We are determined and committed to meet your every challenge. This is who we are.

This is the Power of Partnership.

If you have any questions or feedback, please feel free to contact me at or via email at . Sincerely, Regional Sales Manager

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1)

Preliminary Project Schedule

At the time of the original RFP, the exact number of initial UVS counties was not known. For that reason, Section 5.3.12 of the original RFP requested you to provide a preliminary project

schedule and staffing plan for a “large Colorado Target County….” Si

nce the original RFP, the committee surveyed all Colorado counties and has determined that, at this juncture,

24 counties tentatively plan to convert to the new voting system before the June 28, 2016 Primary Election.

Please update the preliminary project schedule and staffing plan submitted with your original RFP response, to show how your organization will support the transition of the 24 counties before the 2016 Primary Election, giving due regard to the certification application and testing schedule set forth in the attached UVS timeline.

Project Management Communication

Dominion subscribes to a collaborative management approach, where transparency, frankness, and open communications drive our projects. The key aspects to effective management are planning and control processes. Through experience in several state installations, we have developed comprehensive project plans, and we implement controls to maintain schedules and quality standards. Throughout the project lifecycle, our State Project Manager (PM) will coordinate with Colorado counties to deliver exceptional management performance and high-quality products in support of the project objectives. There will be monthly status reports and during review of the status reports, Colorado counties and Dominion will determine if adjustments are needed to ensure process and project improvements are captured. Dominion management and the PM will perform the monthly project review, in order to provide tactical communication and transparency across the project and within the corporate structure. It is also an opportunity to promote innovation, table new ideas, and deliver professional support to the PM. The agenda for this meeting includes a review of the proposed schedule and assessment of progress on deliverables. Potential issues will be reviewed, and Dominion management will provide guidance on mitigation approaches. In addition to formal monthly and independent corporate reviews, informal daily contact will help to keep Colorado counties abreast of all contract and task activities, performance levels, and issues. Open communication between the customer and the PM will allow issues to be raised, addressed, and mitigated. This feedback loop expedites issue resolution and the development of mutually agreed upon mitigation approaches, thus increasing customer satisfaction throughout the project lifecycle.

Proposed Project Plan

The State of Colorado requires a comprehensive workplan based on well-established principles of project management. The structure of the plan includes key milestones, which allow the State of Colorado to see tangible progress. Dominion has designed the State of Colorado workplan based on the following:

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1)

Dominion’s workplan adheres to PMBOK standards and practices.

2) It is developed using MS Project and will be monitored/reported by using MS Project. 3) It is designed with key milestones (clear tangible deliverables) that are designed to mitigate risk to the extent possible. 4) Tasks are focused on accomplishing specific objectives. 5) The work breakdown structure is a logical progression of steps, activities, and subtasks that lead to tangible work products or deliverables. 6) Our plan provides Colorado counties with visibility into the tasks and schedule. 7)

Our plan incorporates Dominion’s prior experien

ce in successfully implementing voting systems. 8) Our workplan is achievable and will be used to manage specific deadlines. The proposed project workplan is based on our current understanding of project requirements from the UVS timeline provided and it draws from our extensive, real world implementation experience. This proposed project workplan and schedule will be adjusted in consultation with

individual counties to establish the “baseline” plan. Dominion’s

PM will closely follow the Colorado approved MS Project plan to identify variance that may indicate a problem. The PM will follow the Problem Escalation Process (PEP), provided after the project plan description, to report variances and propose mitigation actions. Additionally, the PM will update the plan on a weekly basis and provide Colorado counties with a monthly summary of project status reports and meetings. The task dependencies, resources, and critical path are available by viewing the plan in MS Project (provided in the electronic submission). As noted above, the following project workplan is based on our current understanding of project requirements and key implementation dates. Therefore it will need to be revised in consultation with Colorado counties, in line with best practices outlined in the PMBOK. Until finalized, it should be considered draft and used for discussion purposes. Project Implementation will be divided into the following five stages: Certification, Procurement and Logistics; Configuration, Installation, Training and Testing; 2016 Primary Election and; 2016 General Election.

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dramatically increases the speed and accuracy of the creation of the election database within the Democracy Suite EMS. As a result, election divisions, contests, candidate names, propositions and other essential data will be inputted only once, reducing the likelihood of user error. Normally several iterations are required, and some manual data adjustment may be required. Tiers 1.4, 2 and 3 counties will have the option to use Dominion staff for database creation in our Colorado local office on equipment that has had the trusted build installed by the Secretary of State staff.

Customization of Configurable Options

–

Basic compliance with the requirements will have been demonstrated in the certification of the Democracy Suite line of products; however additional customization may be required. During this stage, final input and approval on ballot layouts, reports content, and the configuration of the options to the ImageCast

®2

Central and ImageCastX may be requested. This step takes place at the same time that the data import bridge is created.

Create Audio Ballot Production Process

–

Dominion understands the importance of generating accurate and easily understood audio ballots. As part of the initial configuration process and during the election cycle, Dominion and the counties will leverage existing processes, tools and systems to generate audio ballots.

Staging and Logistics

Dominion deliveries take place on a continuous basis. In this way, the acceptance process can operate in a just-in-time basis, thus minimizing the need to handle equipment twice, and reducing the burden and disruption to the acceptance test process during the scheduled delivery dates. At the same time, delivery of the IT hardware and central count scanning system will take place. This allows Dominion technicians to begin installation of election servers in parallel with equipment acceptance. In this way, counties will have the benefit of being able to work with the complete election system immediately upon delivery of the tabulators.

Installation and Acceptance Testing

Preparation for Acceptance Testing -

A Dominion technical lead will provide guidelines to the counties for acceptance testing and coordinate dates with the Secretary of State staff for trusted build installation. This includes assessing suitability and identifying any modifications required, identifying areas for each process including a secure area for inventory control, preparing necessary acceptance documentation, and ensuring all necessary supplies are available.

Acceptance Testing

–

Dominion and county staff will conduct detailed acceptance testing of the voting equipment. This acceptance testing provides assurance of full product functionality. Acceptance testing is an essential part of the Dominion quality assurance process. While it is our goal that all election equipment arrive to the county in perfect condition, it is normal to see a

2

ImageCast is a registered trademark of Dominion Voting Systems.

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small number of issues that may fail initial acceptance. A Dominion employee will be on-site during the tabulator acceptance test process to assist, answer questions, troubleshoot, and where necessary complete minor adjustments.

Installation of EMS

–

IT Servers will be procured and shipped to Dominion’s

Denver office where the servers will be prepared for the trusted build installation of the EMS system software.

Training

At Dominion, our training methodology focuses on providing election administration staff the necessary knowledge for successful implementation and effective operation of our voting system. We accomplish this through tailored training, using various training formats, implementing adult learning principles, and proper course pacing. Training customization begins with tailoring our courses to

a specific jurisdiction’s needs.

For example, for those counties that will rely on Dominion to provide election services, such as building the voting system database, the training curriculum will only focus on the aspects of the system pertaining to how they will deploy it. Counties that will be doing their own election programming will be trained on how to do so using the Democracy Suite EMS. Another aspect of the customization is using different formats for training, including instructor-led classes in person, and instructor-led classes online. Tier 1.1 counties will have their own county project managers that will be dedicated to their accounts. This is based on the size of the jurisdiction and need for a more intimate approach dealing with larger staff. Often, election preparation schedules prevent the delivery of training at the optimal time for retention on Election Day. This can be particularly apparent in small counties, where a very limited team is responsible for all election related activities. To that end, Dominion proposes a regional training program for all other tiered counties where regional project managers will be dedicated to multiple counties. All counties regardless of size will have a technical project manager, product specialist(s), documentation & training specialist(s), voter outreach and a networking hardware specialist. Training for the regional accounts will be combined which allows questions and concerns from multiple counties to be heard. This will facilitate ideas on how our training program can work best for each county, and allow trainees to discuss concerns with the implementation that can help all involved. This type of training does not affect VSPC or election night support requirements for each individual county.

Election Programming

For those counties where Dominion will be providing election programming services such as database programming and generating ballots, the following steps outline this phase of the implementation. The creation of the election database is a critical step in the election implementation. Given the very limited time available between the certification of the final ballot and the distribution of UOCAVA / Absentee ballots, it is very important that timelines are appropriately managed.

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Dominion employs an iterative approach to ballot and report creation, where successive rounds of proofs are provided to election officials as more information becomes available. Using this approach, in many cases ballots have already been approved by the time they are certified, maximizing the time available for pre-election testing and logistics. Dominion is familiar with the level of care and attention, and the rigorous proofing that election data should receive. While we are strong advocates of exercising rigor and caution during the ballot production phase, some or all of the iterative steps described below may not be required. This decision will be made by the Dominion PM in conjunction with the county following system configuration and end-to-end testing.

Import Jurisdictional Data

- Using the data import bridge created during configuration, the Dominion project team will create an initial election database, ballots and reports using approved templates. Dominion staff will review the database for internal consistency, and provide draft proofing packages to the county for review.

Final Election Ballot and Database Creation

–

As soon as possible following the certification of final election data, the Dominion project team will provide final ballot proofs to the county.

Election Materials Provided to or Generated by the County

–

Final ballot PDF images are provided to the county for provision to certified printers. Election Project back-ups are uploaded to a secure transfer site for restoration on election servers.

Generate Audio Files

–

Dominion uses machine synthesized audio files for the ImageCast X systems.

Logic and Accuracy Testing

Logic and Accuracy testing (L&A) is the responsibility of the counties. The Dominion project team will be available throughout the L&A process available to assist on an as required basis. To facilitate the L&A process, Democracy Suite has an optional, stand-alone test deck generation utility that can be employed by certified printers, or sold separately for the automated creation of pre-marked test decks. These decks are always marked with 100% accuracy, allowing for increased confidence in the L&A process. Dominion recommends that L&A testing include the upload of results files to the election database, so that a full end-to-end test of the relevant election is completed prior to Election Day.

Election Support

The Dominion project team will reach an agreement with the county on their specific roles during VSPC voting and Election Night. Dominion takes pride in our ability to transfer to local officials the skills necessary to conduct even complex elections with complete autonomy. As an example, following the successful initial deployment of Democracy Suite in Mongolia in June 2012, a nation-wide Presidential election was subsequently conducted by the Mongolian General Election Commission with only two Dominion staff members in-country. Throughout the

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Problem Escalation Procedure

During the normal course of implementing Democracy Suite, Dominion staff works closely with customers to establish a clear and timely flow of information. This communication helps reduce the number of issues and support early identification of problems that may require resolution through the Problem Escalation Procedure (PEP). Dominion has successfully applied the proposed PEP to implementations in States of Louisiana, New Mexico, Nevada and many other large jurisdictions. The proposed process has the following key steps:



Problem Identification

–

Customer identifies a problem or Dominion proactively identifies a problem.



Problem Analysis

–

The Dominion PM will describe, document, and log the problem into

Dominion’s automated ticket tracking system. They will notify appropriate

Customer/Dominion staff of the severity and risk of the problem.



Problem Mitigation Plan (PMP)

–

The Dominion PM will lead a team to identify the root cause, determine/document mitigation approach, and identify the management point of contact for approval of the PMP.



Mitigation Execution

–

The team will execute the approved PMP and track resolution.



Problem Escalation Process

–

The Dominion PM will escalate a problem based on exceeding the resolution target time or at their discretion.



Problem Close-ou

t

–

The Dominion PM will document problem, resolution, and lessons learned. The PM will also close out the item on the problem and risk logs.

Problem Identification

–

The Project Management Institute (PMI) defines a problem or issue as a variance between planed and actual performance in terms of schedule, resource allocation, technical performance, or quality. A problem or potential problem can be identified by Colorado counties or proactively by Dominion staff.

Problem Analysis

–

The Dominion PM will work with the individual that identified the problem and Dominion staff to clearly characterize the issue, assess its severity, and determine the initial

mitigation strategy. The Dominion PM will update the problem log (Dominion’s automated ticket

tracking system) and make an entry into the risk log if necessary.

Problem Mitigation Plan (PMP)

–

The Dominion PM will work with key Dominion and Colorado county staff to identify the root cause and to determine a mitigation approach. They will document the approach and seek authorization (if necessary) from the Colorado PM to execute the PMP. The Dominion PM will carefully analyze the PMP to avoid implementing a mitigation solution that causes more problems or does not address the root cause.

Mitigation Execution

- The Dominion PM will lead, monitor, and report on the execution of the PMP. The Dominion PM will monitor the problem on daily or weekly bases during mitigation execution. If the PMP results in problem resolution, the Dominion PM will close out the problem. If the PMP fails to address the problem, the Dominion PM will notify the state and execute the escalation procedure.

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Problem Close Out

–

The Dominion PM will update the problem and risk logs, document lessons learned, and report the problem in the monthly status report.

Problem Escalation

–

If the PMP is not completed within the specified Target Resolution Time, the Dominion PM will execute problem escalation process.

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2)

Proposed Staffing

Section 5.3.13 of the original RFP requested you to identify and provide information about proposed staffing to implement UVS. To the extent necessary, please update your original RFP response on this issue.

Dominion Colorado Project Team

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3)

Updated Schedule of Activities in Other Jurisdictions

Please provide us with the information regarding your activities in other jurisdictions. For each of the following categories, please list the individual jurisdictions, and provide the name,

title, telephone number and email address of your organization’s principal local contact.

(a)

Jurisdictions in which provider has deployed the temporarily approved (or a substantially similar) voting system

Dominion’s Democracy Suite voting system has been

sold in 19 states. Below is a list of all election jurisdictions where the Democracy Suite system has been deployed, the major scanning components used (ImageCast Central, ImageCast Evolution, ImageCast Precinct, ImageCast X), and the year of signed business. Contact details for a cross section of customers are also provided in the references section. Should additional references be necessary, please contact our sales representative.

State of Louisiana

Contact Name: Commissioner of Elections, LA Secretary of State's Office Address: 8585 Archives Ave, Baton Rouge, LA, 70809 Phone Number: E-mail: The state of Louisiana uses a blend of Dominion products for precinct, early voting and absentee voting. In 2011, Louisiana bought the ImageCast Central absentee ballot counting system for all parishes in the State. The ImageCast Central system is a software-driven central count solution. For the State of Louisiana, the ImageCast Central software was paired with a Kodak Sidekick COTS scanner. The State of Louisiana uses 110 ImageCast Central units to process their absentee ballots. The State has benefited from significant efficiencies and cost-savings through the use of this system, also being proposed for the State of Colorado. The complete system is administered and managed by the Secretary of State with support from the Dominion Team, and administered at the local level by the Registrar of Voters and Clerk of Court in each parish.

City and County of Denver

Director of Elections Address: Denver Elections Division, 200 W 14th Ave #100, Denver, CO 80204 Phone Number: E-mail:

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In 2015, the City and County of Denver streamlined their election processes by replacing their voting system - which required three vendors and seven different databases - with a single database to power the entire election

–

Democracy Suite. Denver selected the ImageCast Central to tabulate paper ballots, more than 90% of which came from ballots received by mail. Denver also implemented the ImageCast X, a tablet-based in-person voting device, which prints a paper ballot for tabulation by the ImageCast Central. Dominion provided training on all aspects of the system, technical services and support for system installation and configuration, early voting, Election Day voting and post-election activities. Dominion also provided a dedicated project manager for their May 2015 Municipal Election. Dominion worked closely with the City and County of Denver to configure the system to meet their needs and requirements.

Clark County, Nevada

, Registrar of Voters Address: 965 Trade Drive #1, North Las Vegas, NV 89030-7801 Phone: E-mail: Clark County, Nevada uses a blend of Dominion products for precinct, early voting and absentee voting. In 2015, Clark County upgraded their central count scanning system to Democracy Suite, deploying six ImageCast Central workstations paired with Canon G1130 scanners.

Clark County also implemented Dominion’s ImageCast Adjudication

software for digital real-time adjudication of ballots with outstack conditions. The State of Nevada has been a customer of Dominion and its predecessors for over 20

years, and this longstanding relationship is a testament to Dominion’s commitment to

outstanding customer service and support. Most of the original members of the Clark County install team in 1991 are still employed by Dominion Voting today and continue to provide support and services in the state. Below is a list of all election jurisdictions where the Democracy Suite system has been deployed, the major scanning components used (ImageCast Central - ICC, ImageCast Evolution - ICE, ImageCast Precinct - ICP, ImageCast X - ICX), and the year of signed business.

52 Counties in the State of New York

(all except Albany, Erie, Nassau, Rockland, Schenectady and the five boroughs of New York City) (ICP, BMD, ICC - 2008)

The State of New Jersey

o

Burlington County (ICC, 2014)

o

Camden County (ICC, 2013)

o

Cape May County (ICC, 2013)

o

Cumberland County (ICC, 2015)

o

Essex County (ICC, 2013)

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State of Colorado UNIFORM VOTING SYSTEM SUBMISSION PROVIDER NARRATIVE FOR DEC 4th PERC MEETING

o

Mercer County (ICC 2013)

o

Monmouth County (ICC, 2014)

o

Hunterdon County (ICC, 2015)

o

Salem County (ICC, 2015)

o

Gloucester County (ICC, 2015)

o

Morris County (ICC, 2015)

o

Passaic County (ICC, 2015)

o

Union County (ICC, 2013)

o

Hudson County (ICC, 2013)

All 64 Parishes in the State of Louisiana

(ICC, 2011)

The Commonwealth of Virginia

o

Caroline County (ICP BMD Audio, 2015)

o

Isle of Wight County (ICE, 2011)

o

King George County (ICP- BMD Audio, 2014)

o

Bedford County (ICE, 2015)

o

Page County (ICP- BMD Audio, 2014)

o

Craig County (ICE, 2015)

o

Franklin County (ICE, 2015)

o

Louisa County (ICE, 2015)

o

Mecklenburg County (ICE, 2015)

o

Nottoway County (ICE, 2015)

o

Suffolk City (ICE, 2015)

The State of Ohio

o

Guernsey County (ICE, ICC, 2013)

o

Harrison County (ICP, ICE, ICC, 2014)

o

Huron County (ICC, ICE, ICP-AV, MBP, 2015)

o

Belmont County (ICP-AV, ICC, 2015)

The State of Tennessee

o

Hamilton County (ICE, ICP-A, ICC, 2013)

The State of Iowa

o

Cedar County (ICP BMD Audio, 2013)

o

Adair County (ICP, 2015)

o

Hardin County (ICP-BMD Audio, ICC, 2015)

o

Mitchell County (ICP-BMD Audio, 2015)

The State of Florida

o

Baker County (ICE, 2013)

o

Hardee County (ICE, 2013)

o

Hernando (ICE-DD, ICC, MBP, 2015)

o

Leon County (ICE, ICC, 2014)

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o

Levy County (ICE, 2014)

o

Madison County (ICE, 2013)

o

Monroe County (ICE, 2013)

o

St Lucie County (ICE, ICC, 2014)

o

Alachua County (ICE, ICC, 2015)

o

Flagler County (ICC, 2015)

The State of New Mexico

(ICC, ICE, ICP BMD Audio, ICP, 2014)

The State of Alaska

o

City and Borough of Sitka (ICP BMD Audio, 2014)

The State of Massachusetts

o

Clinton County (ICP, 2015)

o

Needham County (ICP, 2014)

The State of Missouri

o

Adair County (ICP-BMD Audio, 2015)

o

Warren County (ICP, 2015)

o

Osage County (ICP-BMD Audio, 2015)

o

Callaway County (ICP-BMD Audio, 2015)

o

Crawford County (ICP-BMD Audio, 2015)

o

Gasconade County (ICP-BMD Audio, 2015)

o

Jasper County (ICP-BMD Audio, 2015)

o

Maries County (ICP-BMD Audio, 2015)

o

McDonald County (ICP-BMD Audio, 2015)

o

Newton County(ICP-BMD Audio, 2015)

o

Warren County (ICP-BMD Audio, 2015)

o

Saline County (ICP-BMD Audio, 2015)

o

Carroll County (ICP-BMD Audio, 2015)

o

Lafayette County (ICP-BMD Audio, 2015)

The State of Nevada

o

Clark County (ICC, 2015)

The State of Colorado

o

City and County of Denver (ICC, ICX, 2015)

o

Mesa County (ICC, ICX, 2015)

The State of California

o

Imperial County (ICC, ICE, 2015)

o

Kern County (ICC, 2015)

The State of Kansas

o

Lane County (ICP-BMD Audio, 2015)

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The State of Utah

o

Salt Lake County (ICC, 2014)

The State of Minnesota

o

Dakota County (ICC, ICE, 2015)

o

Scott County (ICC, ICE, 2015)

(b)

Jurisdictions in which provider has contractually committed to deploy voting system(s) in 2016-2020

Dominion is contractually committed to deploy the Democracy Suite Voting System in the following jurisdictions in the United States:

The Commonwealth of Puerto Rico The State of California

o

Del Norte County

o

Glenn County

o

Siskiyou County

o

Tehama County

o

Napa County

The State of Florida

o

Columbia County

The State of Ohio

o

Lorain County

The State of Wisconsin

o

Door County

o

Green County

o

Ozaukee County

o

Vilas County

o

Washington County

o

Winnebago County Dominion has a number of distributors who provide election implementation services in various jurisdictions. Dominion and its distributors are contractually committed to deploy the Democracy Suite Voting System in the following jurisdictions:

The State of Iowa

o

Appanoose County

o

Wayne County

o

Lucas County

The State of Missouri

o

Livingston County

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o

Pike County

o

Grundy County

o

Mercer County

o

Harrison County

o

Montgomery County

The Commonwealth of Virginia

o

Buchanan County

o

Dickenson County

o

Russell County

o

Lee County

o

Salem City

o

Amelia County

o

Waynesboro City

The State of Wisconsin

o

Fond du Lac County

(c)

Jurisdictions in which provider has an outstanding offer but has not yet contracted to deploy voting system(s) in 2016-2020.

Dominion continues to work with jurisdictions to provide upgrade paths and demonstrate new technologies. At this time, we do not have any outstanding offers for contractual commitments beyond 2015 for new implementations.

IDTask ModeTask NameDurationStartFinishPredecessor0

Colorado 1.0394 daysTue 12/1/15Wed 12/28/1

1

1 Project Milestones314 daysThu 12/31/1Tue 11/8/16

2

1.1 Selection of UVS Finalist

0 daysThu 12/31/15Thu 12/31/15

3

1.2 County Contracts Negotiated and Signed

40 daysMon 1/4/16Fri 2/12/16

4

1.3 Certification of System

1 dayTue 3/1/16Tue 3/1/16

5

1.4 System Deployment to Counties59 daysWed 3/2/16Fri 4/29/16

6

1.4.1 Deployment and Installation31 daysWed 3/2/16Fri 4/1/16

7

1.4.2 Install Trusted Builds26 daysMon 4/4/16Fri 4/29/16

8

1.5 Primary Election Milestones58 daysMon 5/2/16Tue 6/28/16

9

1.5.1 Ballot Production26 daysMon 5/2/16Fri 5/27/1614SS-69 da

10

1.5.2 UOCAVA Ballot Deadline1 daySat 5/14/16Sat 5/14/16

11

1.5.3 Absentee ballots sent - Primary17 daysMon 6/6/16Wed 6/22/16

12

1.5.4 L&A Testing - Primary11 daysTue 5/31/16Fri 6/10/16

13

1.5.5 Voting Centers Open - Primary9 daysMon 6/20/16Tue 6/28/16

14

1.5.6 Election Day - Primary0 daysTue 6/28/16Tue 6/28/16

15

1.6 General Election Milestones58 daysMon 9/12/1Tue 11/8/16

16

1.6.1 Ballot Production26 daysMon 9/12/16Fri 10/7/1621SS-69 da

17

1.6.2 UOCAVA Ballot Deadline1 daySat 9/24/16Sat 9/24/16

18

1.6.3 Absentee ballots sent - General5 daysMon 10/17/1Fri 10/21/16

19

1.6.4 L&A Testing - General11 daysMon 10/10/1Thu 10/20/16

20

1.6.5 Voting Centers Open - General16 daysMon 10/24/1Tue 11/8/16

21

1.6.6 Election Day - General0 daysTue 11/8/16Tue 11/8/16

22

2 Project Management364 daysThu 12/31/1Wed 12/28/1

23

2.1 Initiate Project23 daysThu 12/31/1Fri 1/22/16

24

2.1.1 Internal Project Kick-off1 dayThu 12/31/15Thu 12/31/15

25

2.1.2 Kick-off with State1 dayWed 1/6/16Wed 1/6/16

26

2.1.3 Kick-Off Meeting with Counties12 daysMon 1/11/16Fri 1/22/1625SS

27

2.2 System Certification43 daysTue 1/19/16Tue 3/1/16

28

2.2.1 UVS Certification Tasks43 daysTue 1/19/16Tue 3/1/16

29

2.2.1.1 Deadline for Cert. App. With TDP1 dayTue 1/19/16Tue 1/19/16

30

2.2.1.2 Completion of documentation review1 dayTue 1/26/16Tue 1/26/16

31

2.2.1.3 Prepare and finalize Test Plan Agreement1 dayFri 1/29/16Fri 1/29/16

32

2.2.1.4 Complete supplemental testing, if necessary1 dayMon 2/15/16Mon 2/15/16

Page 1


2.2.1.5 Certification of System1 dayTue 3/1/16Tue 3/1/16

34

2.3 Project Management Meetings w State/Counties346 daysMon 1/18/1Wed 12/28/1

35

2.3.1 Project Update Call346 daysMon 1/18/1Wed 12/28/1

60

2.4 Dominion Internal Project Management Meetings348 daysFri 1/15/16Tue 12/27/16

61

2.4.1 Project Update Call348 daysFri 1/15/16Tue 12/27/16

86

3 Procurement and Logistics30 daysMon 2/1/16Tue 3/1/16

87

3.1 Procurement30 daysMon 2/1/16Tue 3/1/16

88

3.1.1 ICC system30 daysMon 2/1/16Tue 3/1/16

89

3.1.1.1 Canon G113030 daysMon 2/1/16Tue 3/1/16

90

3.1.1.2 Kofax board and software30 daysMon 2/1/16Tue 3/1/16

91

3.1.1.3 Dell all-in-one PC30 daysMon 2/1/16Tue 3/1/16

92

3.1.1.4 i-Button programmer30 daysMon 2/1/16Tue 3/1/16

93

3.1.1.5 Other Requested Supplies and Consumables30 daysMon 2/1/16Tue 3/1/16

94

3.1.2 ICX System30 daysMon 2/1/16Tue 3/1/16

95

3.1.2.1 Tablets30 daysMon 2/1/16Tue 3/1/16

96

3.1.2.2 Tablet Kiosk30 daysMon 2/1/16Tue 3/1/16

97

3.1.2.3 Mag Striper Reader30 daysMon 2/1/16Tue 3/1/16

98

3.1.2.4 Hub multiport network30 daysMon 2/1/16Tue 3/1/16

99

3.1.2.5 BMD Printer30 daysMon 2/1/16Tue 3/1/16

100

3.1.2.6 Networking Hardware30 daysMon 2/1/16Tue 3/1/16

101

3.1.2.7 Administrator Laptop30 daysMon 2/1/16Tue 3/1/16

102

3.1.2.8 Voting Booth30 daysMon 2/1/16Tue 3/1/16

103

3.1.2.9 Accessibility system hardware30 daysMon 2/1/16Tue 3/1/16

104

3.1.2.10 Other Identified or Requested IT Hardware30 daysMon 2/1/16Tue 3/1/16

105

3.1.3 EMS and Adjudication Hardware30 daysMon 2/1/16Tue 3/1/16

106

3.1.3.1 EMS Server30 daysMon 2/1/16Tue 3/1/16

107

3.1.3.2 EMS Workstation30 daysMon 2/1/16Tue 3/1/16

108

3.1.3.3 Adjudication Workstation30 daysMon 2/1/16Tue 3/1/16

109

3.1.3.4 Network Security Devices30 daysMon 2/1/16Tue 3/1/16

110

3.1.3.5 Monitors (2 server and Adjudication)30 daysMon 2/1/16Tue 3/1/16

111

3.1.3.6 Keyboard, Mouse, Cables...30 daysMon 2/1/16Tue 3/1/16

112

3.1.3.7 Report Printer30 daysMon 2/1/16Tue 3/1/16

113

3.1.3.8 Other Identified or Requested IT Hardware30 daysMon 2/1/16Tue 3/1/16

Page 2


4 Configuration, Installation, Training and Testing182 daysTue 12/1/15Mon 5/30/16

115

4.1 System Configuration51 daysThu 12/31/1Fri 2/19/16

116

4.1.1 Create Election Data Import Bridge49 daysThu 12/31/1Wed 2/17/16

117

4.1.1.1 Examine existing data structure21 daysThu 12/31/15Wed 1/20/16

118

4.1.1.2 Create data import bridge from customer database21 daysThu 1/21/16Wed 2/10/16117

119

4.1.1.3 Test import bridge and revise as required7 daysThu 2/11/16Wed 2/17/16118

120

4.1.2 Customization of configurable options49 daysThu 12/31/1Wed 2/17/16

121

4.1.2.1 Finalize ballot style template 28 daysThu 12/31/15Wed 1/27/162

122

4.1.2.2 Define configurable settings28 daysThu 12/31/15Wed 1/27/162

123

4.1.2.3 Finalize reporting templates 21 daysThu 1/28/16Wed 2/17/16121

124

4.1.3 End-to-End Test

2 daysThu 2/18/16Fri 2/19/16119,121,12

125

4.2 Installation and Acceptance Testing121 daysThu 12/31/1Fri 4/29/16

126

4.2.1 Preparation for Acceptance Testing86 daysThu 12/31/1Fri 3/25/16

127

4.2.1.1 Review County Operations Space18 daysThu 12/31/15Sun 1/17/162

128

4.2.1.2 Issue space recommendations5 daysMon 1/18/16Fri 1/22/16127

129

4.2.1.3 Stage and Ship Delivery25 daysTue 3/1/16Fri 3/25/16

130

4.2.1.3.1 Configure Servers5 daysTue 3/1/16Sat 3/5/16

131

4.2.1.3.2 Test Servers5 daysMon 3/7/16Fri 3/11/16130FS+1 d

132

4.2.1.3.3 Internal Acceptance of ICX, ICC and Adjudication systems10 daysMon 3/14/16Wed 3/23/16131FS+2 d

133

4.2.1.3.4 Configure ICC Systems10 daysTue 3/1/16Thu 3/10/16

134

4.2.1.3.5 Test ICC Systems10 daysTue 3/1/16Thu 3/10/16

135

4.2.1.3.6 Stage and Ship12 daysMon 3/14/16Fri 3/25/16

136

4.2.2 Acceptance Testing26 daysMon 4/4/16Fri 4/29/16

137

4.2.2.1 ICX Acceptance19 daysMon 4/4/16Fri 4/22/16

138

4.2.2.2 Acceptance Testing of EMS Systems19 daysMon 4/4/16Fri 4/22/16

139

4.2.2.3 Acceptance Testing of ICC Systems19 daysMon 4/4/16Fri 4/22/16

140

4.2.2.4 End-to-End System Tests5 daysMon 4/25/16Fri 4/29/16

141

4.3 Training182 daysTue 12/1/15Mon 5/30/16

142

4.3.1 Finalize User Documentation 28 daysTue 12/1/15Mon 12/28/1

143

4.3.1.1 ICX Documentation28 daysTue 12/1/15Mon 12/28/1

144

4.3.1.1.1 ICX User Guide28 daysTue 12/1/15Mon 12/28/15

145

4.3.1.1.2 Acceptance Test Procedure, checklist and sign-off form28 daysTue 12/1/15Mon 12/28/15

146

4.3.1.1.3 L&A Procedure, checklist and sign-off form28 daysTue 12/1/15Mon 12/28/15

Page 3


4.3.1.1.4 Poll-Worker Training Manual28 daysTue 12/1/15Mon 12/28/15

148

4.3.1.2 ICC Documentation28 daysTue 12/1/15Mon 12/28/1

149

4.3.1.2.1 ICC User Guide28 daysTue 12/1/15Mon 12/28/15

150

4.3.1.2.2 Acceptance Test Procedure, checklist and sign-off form28 daysTue 12/1/15Mon 12/28/15

151

4.3.1.2.3 Operator Training Manual28 daysTue 12/1/15Mon 12/28/15

152

4.3.1.2.4 L & A Procedure, checklist and sign-off form28 daysTue 12/1/15Mon 12/28/15

153

4.3.1.3 Adjudication28 daysTue 12/1/15Mon 12/28/1

154

4.3.1.3.1 Adjudication Users Guide28 daysTue 12/1/15Mon 12/28/15

155

4.3.1.3.2 Adjudication Quick Reference Guide28 daysTue 12/1/15Mon 12/28/15

156

4.3.1.3.3 Operator Training Manual28 daysTue 12/1/15Mon 12/28/15

157

4.3.1.3.4 L&A Procedure, checklist and sign-off form28 daysTue 12/1/15Mon 12/28/15

158

4.3.1.4 EMS Documentation28 daysTue 12/1/15Mon 12/28/1

159

4.3.1.4.1 EED Users guide28 daysTue 12/1/15Mon 12/28/15

160

4.3.1.4.2 RTR Users guide28 daysTue 12/1/15Mon 12/28/15

161

4.3.2 Customer System Training85 daysMon 3/7/16Mon 5/30/16

162

4.3.2.1 Region 1 Training78 daysMon 3/7/16Mon 5/23/16

163

4.3.2.1.1 ICC/Adjudication Operations training2 daysMon 3/7/16Tue 3/8/16

164

4.3.2.1.2 ICX Operations training1 dayWed 3/9/16Wed 3/9/16

165

4.3.2.1.3 EMS / RTR Training5 daysMon 4/25/16Fri 4/29/16

166

4.3.2.1.4 Pollworker Train the Trainer1 dayMon 5/23/16Mon 5/23/16

167

4.3.2.2 Region 2 Training73 daysMon 3/14/1Wed 5/25/16

168


169


170


171

4.3.2.2.4 Pollworker Train the Trainer1 dayWed 5/25/16Wed 5/25/16

172

4.3.2.3 Region 3 Training68 daysMon 3/21/1Fri 5/27/16

173


174


175


176

4.3.2.3.4 Pollworker Train the Trainer1 dayFri 5/27/16Fri 5/27/16

177

4.3.2.4 Tier 1.1 Counties Training64 daysMon 3/28/1Mon 5/30/16

178


179


Page 4



181

4.3.2.4.4 Pollworker Train the Trainer1 dayMon 5/30/16Mon 5/30/16

182

5 2016 Primary Election87 daysMon 4/4/16Wed 6/29/16

183

5.1 Election Programming56 daysMon 4/4/16Sun 5/29/16

184

5.1.1 Import Jurisdictional Data16 daysMon 4/4/16Tue 4/19/16

185

5.1.1.1 Jurisdictional data imported1 dayMon 4/4/16Mon 4/4/16

186

5.1.1.2 Preliminary Election Database, Ballot and Report Creation8 daysFri 4/8/16Fri 4/15/16

187

5.1.1.3 Initial Ballot Proofs Reviewed by Counties1 dayMon 4/18/16Mon 4/18/16186FS+2 d

188

5.1.1.4 Initial Report Proofing Packages Reviewed by Counties1 dayTue 4/19/16Tue 4/19/16187

189

5.1.2 Final Election Ballot and Database Creation11 daysMon 5/2/16Thu 5/12/16

190

5.1.2.1 Ballot Certification Deadline for Primary1 dayMon 5/2/16Mon 5/2/16

191

5.1.2.2 Final Ballot and Report Proofs to County Officials8 daysTue 5/3/16Tue 5/10/16190

192

5.1.2.3 Ballot and Report Review by Client1 dayWed 5/11/16Wed 5/11/16191

193

5.1.2.4 Revisions to Ballots and/or Reports1 dayThu 5/12/16Thu 5/12/16192

194

5.1.3 Election Materials Provided to County17 daysFri 5/13/16Sun 5/29/16

195

5.1.3.1 Official Ballot Images generated1 dayFri 5/13/16Fri 5/13/16193

196

5.1.3.2 L&A Test Ballots Generated8 daysFri 5/13/16Fri 5/20/16193SS+1 d

197

5.1.3.3 Distribute Election Project Packages7 daysMon 5/23/16Sun 5/29/16196FS+2 d

198

5.2 Primary Election - Finalize Election Files & Logic and Accuracy Testing12 daysMon 5/30/1Fri 6/10/16

199

5.2.1 County Receives and Restores Election package1 dayMon 5/30/16Mon 5/30/16197

200

5.2.2 Test ballots provided to printer3 daysTue 5/31/16Thu 6/2/16199

201

5.2.3 Load Election Files to ICC and ICX1 dayTue 5/31/16Tue 5/31/16199

202

5.2.4 Scan test ballots, upload and verify results10 daysTue 5/31/16Thu 6/9/16199

203

5.2.5 Export Results to State-wide System1 dayFri 6/10/16Fri 6/10/16202

204

5.3 Election Support - Primary Election17 daysMon 6/13/1Wed 6/29/16

205

5.3.1 Mail Ballot Tabulation Support16 daysMon 6/13/1Tue 6/28/16

206

5.3.1.1 Region 116 daysMon 6/13/16Tue 6/28/16

207


208


209

5.3.1.4 County Tier 1.116 daysMon 6/13/16Tue 6/28/16

210


211

5.3.2 VSPC9 daysMon 6/20/1Tue 6/28/16

212


Page 5



214


215


216


217

5.3.3 Election Day Support3 daysMon 6/27/1Wed 6/29/1614

218

5.3.3.1 Region 13 daysMon 6/27/16Wed 6/29/16

219


220


221

5.3.3.4 County Tier 1.13 daysMon 6/27/16Wed 6/29/16

222


223

6 General Election 2016165 daysTue 7/5/16Fri 12/16/16

224

6.1 Project Plan Review and Update28 daysTue 7/5/16Mon 8/1/16

225

6.1.1 Capture Lessons Learned14 daysTue 7/5/16Mon 7/18/16

226

6.1.1.1 Internal Review14 daysTue 7/5/16Mon 7/18/1614FS+7 day

227

6.1.1.2 Stakeholder consultations14 daysTue 7/5/16Mon 7/18/1614FS+7 day

228

6.1.1.3 Review issues log14 daysTue 7/5/16Mon 7/18/1614FS+7 day

229

6.1.2 Revise Project Plan and Project Schedule14 daysTue 7/19/16Mon 8/1/16228,226,22

230

6.1.3 Revise Project and User Documentation14 daysTue 7/19/16Mon 8/1/16228,226,22

231

6.2 General Election Supplemental Training for Trainers16 daysMon 9/19/1Tue 10/4/16

232

6.2.1 Region 1 Training2 daysMon 9/19/1Tue 9/20/16

233

6.2.1.1 Refresh Training2 daysMon 9/19/16Tue 9/20/16

234

6.2.2 Region 2 Training2 daysWed 9/21/1Thu 9/22/16

235

6.2.2.1 Refresh Training2 daysWed 9/21/16Thu 9/22/16233SS+2 d

236

6.2.3 Region 3 Training2 daysMon 9/26/1Tue 9/27/16

237

6.2.3.1 Refresh Training2 daysMon 9/26/16Tue 9/27/16235SS+5 d

238

6.2.4 County Tier 1.12 daysWed 9/28/1Thu 9/29/16

239

6.2.4.1 Refresh Training2 daysWed 9/28/16Thu 9/29/16237SS+2 d

240

6.2.5 County Tier 1.12 daysMon 10/3/1Tue 10/4/16

241

6.2.5.1 Refresh Training2 daysMon 10/3/16Tue 10/4/16239SS+5 d

242

6.3 Election Programming - General Election25 daysTue 9/6/16Fri 9/30/16

243

6.3.1 Import Jurisdictional Data4 daysTue 9/6/16Fri 9/9/16

244

6.3.1.1 Jurisdictional data imported1 dayTue 9/6/16Tue 9/6/16

245

6.3.1.2 Preliminary Election Database, Ballot and Report Creation2 daysWed 9/7/16Thu 9/8/16244

Page 6


6.3.1.3 Initial Ballot Proofs Reviewed by Counties1 dayFri 9/9/16Fri 9/9/16244,245

247

6.3.2 Final Election Ballot and Database Creation9 daysMon 9/12/1Tue 9/20/16

248

6.3.2.1 Ballot Certification Deadline for General1 dayMon 9/12/16Mon 9/12/16245

249

6.3.2.2 Final Ballot and Report Proofs to County Officials8 daysTue 9/13/16Tue 9/20/16248

250

6.3.2.3 Ballot and Report Review by Client1 dayTue 9/13/16Tue 9/13/16249SS

251

6.3.2.4 Revisions to Ballots and/or Reports1 dayWed 9/14/16Wed 9/14/16250

252

6.3.3 Election Materials Provided to County16 daysThu 9/15/16Fri 9/30/16250

253

6.3.3.1 Official Ballot Images generated1 dayThu 9/15/16Thu 9/15/16251

254

6.3.3.2 L & A Test Ballots Generated8 daysFri 9/16/16Fri 9/23/16253

255

6.3.3.3 Distribute Election Project Packages7 daysSat 9/24/16Fri 9/30/16254

256

6.4 General Election - Finalize Election Files & Logic and Accuracy Testing16 daysWed 10/5/1Thu 10/20/16254

257

6.4.1 County Receives and Restores Election package1 dayWed 10/5/16Wed 10/5/16

258

6.4.2 Test ballots provided to printer3 daysThu 10/6/16Sat 10/8/16257

259

6.4.3 Load Election Files to ICC and ICX1 dayMon 10/10/1Mon 10/10/16

260

6.4.4 Scan test ballots, upload and verify results10 daysMon 10/10/1Wed 10/19/16

261

6.4.5 Export Results to State-wide System1 dayThu 10/20/16Thu 10/20/16260FS+2 d

262

6.5 Election Support - General Election54 daysMon 10/24/Fri 12/16/16

263

6.5.1 Mail Ballot Tabulation Support16 daysMon 10/24/Tue 11/8/16

264

6.5.1.1 Region 1

16 daysMon 10/24/Tue 11/8/16

265

6.5.1.2 Region 2

16 daysMon 10/24/Tue 11/8/16

266

6.5.1.3 Region 3

16 daysMon 10/24/Tue 11/8/16

267

6.5.1.4 County Tier 1.1

16 daysMon 10/24/Tue 11/8/16

268

6.5.1.5 County Tier 1.1

16 daysMon 10/24/Tue 11/8/16

269

6.5.2 VSPC support16 daysMon 10/24/Tue 11/8/16

270


271


272


273


274


275

6.5.3 Election Day Support3 daysMon 11/7/1Wed 11/9/16

276


277


278


Page 7



280


281

6.5.4 Project Plan Review and Update33 daysMon 11/14/Fri 12/16/16

282

6.5.4.1 Capture Lessons Learned33 daysMon 11/14/Fri 12/16/16

283

6.5.4.1.1 Internal Review5 daysMon 11/14/1Fri 11/18/16

284

6.5.4.1.2 Stakeholder consultations5 daysMon 12/5/16Fri 12/9/16

285

6.5.4.1.3 Review issues log5 daysMon 12/12/1Fri 12/16/16

Page 8

Resource NamesPage 9








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