Links: Free speech, affordable housing, more on 50 Shades, drugs as medicine, college sex, Congress, and more!

* “Free speech, but not for all?” A very bad academic trend.

* “Japan shows the way to affordable mega cities.” Again, affordable housing is the issue that touches almost every other issue.

* “Labor Shortage Squeezes Builders: Why are property prices rising so quickly? Here’s one reason.” Pity we didn’t post this in time for YouthBuild season!

* “2017 Could Prove to Be a Turning Point for Plug-In Hybrids;” plug-in hybrids are an easy bridge between gas- and electric-powered cars.

* A surprisingly good comment about marriage, life, connection, and other topics.

* “In defense of philistinism: Don’t feel guilty if you’d rather read a Fifty Shades of Grey sequel than Proust.” Yeah.

* “Colleges Think Women Having Sex Is Dangerous. Laura Kipnis Says They’re Wrong.”

* “Elon Musk’s Boring Company Begins First Tunnel.” I predict it gets bogged down in NIMBYism and “Just say no” California politics but hope that it doesn’t. Also this Boring Company is not boring, so to speak.

* “Old Containers Find Out-of-the-Box Second Lives: Architects, designers and builders are discovering that shipping containers, the workhorses of freight transportation, aren’t just for hauling cargo.” If you’re working on affordable housing, you ought to be thinking about this.

* “We need ecstasy and cocaine in place of Prozac and Xanax.” Note that this comes from a mainstream popular science magazine, not from some random corner of the Internet. Still, while the ideas are interesting, you should not yet push these kinds of ideas in your proposals!

* “Mercedes-Benz Energy pairs with solar company to sell batteries, rooftop panels.” Good news for competition with Tesla.

* An electric bike is not cheating: How it could replace cars for millions of people.

* “Is Preventive Care Worth the Cost? Evidence from Mandatory Checkups in Japan.” Short answer seems to be “no.”

* “Stunning drops in solar and wind costs turn global power market upside down.”

* “Books are superior to TV” (better than the usual but you already probably know as much if you’re reading this).

* “eClinicalWorks to pay $155 million to settle suit alleging it faked meaningful use certification.” News for FQHCs.

* “L.A.’s crisis: High rents, low pay, homelessness rising and $2,000 doesn’t buy much.” Many of our clients are in the greater L.A. area. Adjusted for the cost of living, California has the highest poverty rate in the country. Zoning turns out to be one of the great scourges of our time.

* “Automakers Race to Get Ahead of Silicon Valley on Car-Sharing.”

* “Get Congress Back to Legislating, Not Just Budgeting: Yuval Levin, an expert on the budget process, explains how a congressional power grab in the ’70s led to paralysis today.” Again, not the sexiest or most fun piece, but it is essential for understanding what’s amiss in government today.

* “The Old Are Eating the Young.” And the young don’t realize it and/or aren’t voting appropriately to it.

Rare good political news: Boosting apprenticeships

Trump Orders U.S. Regulatory Review to Boost Apprentice Programs” is not a very well-written headline but the article is worth reading because apprenticeships are important, underrated, and should be more prominent and prevalent than they are. We’ve written about the desirability of apprenticeships before, in posts like “The Department of Labor’s ‘American Apprenticeship Initiative’ (AAI) Shows Some Forward Thinking by the Feds.” Moving towards an apprenticeship-based model is also a bipartisan good idea that should get both left and right excited.

Right now, most federal education policy is oriented towards getting everyone into a four-year college or university and graduating with a four-year degree. But as the cost of college rises faster than other sector of the economy, it’s not clear that college is always such a good idea. In addition, the value of a degree varies widely by major. Just “going to college” is often not enough.

For The Story’s Story, I wrote about Elizabeth Armstrong and Laura Hamilton’s Paying for the Party. The book is too complex and interesting to summarize briefly, but one of its main points concerns the way colleges have evolved party tracks that require little studying—but undergrads with successful outcomes on that track tend to be wealthy and socially connected. Many undergrads wander onto that track without their peers’ financial and social resources, only to fail to graduate or to graduate with weak degrees that don’t produce much income.

Given this situation, policy change is warranted. If college was once a panacea, growing college costs have eliminated that situation. Shifting towards apprenticeships is one way to shift in a smarter direction. Right now, the Department of Labor and some states have “Registered Apprenticeships” programs of various kinds, but most of those are in the construction trades. We’d be better served to broaden that base.

The original article cited above also points out that Labor Secretary Alexander Acosta appears to be behind the shift. He appears to be of higher competence than many current executive branch political appointees, which is good. As a side note, in contemporary politics, there tends to be a drive to oppose anything at all proposed by the “other” party. This tendency is bad. We should work as hard as we can to judge any policy or person on its (or their) merits. Don’t oppose or favor a particular policy merely because your “team” opposes or favors it.

Over time we may also see the definition of “apprenticeship” and “school” change. For example, many coding bootcamps aren’t traditional schools and aren’t exactly apprenticeships either. A couple friends have done the Flatiron School in New York City. Pretty much everyone knows that high-paying, in-demand fields include programming and almost all levels of healthcare, while there isn’t a huge amount of demand for generic grads in most non-technical four-year college programs and for people who don’t have many skills. Things like coding boot camps may fill the gap between school and work for some people.

Apprenticeships are also an obviously good idea from the perspective of academia; anyone who teaches college students at schools below the most elite level knows that a large number of students really shouldn’t be in college. This was most obvious to me at the University of Arizona, but it happens across the academic landscape. I’ve been teaching undergrads for ten years, and it’s clear that many undergrads don’t know why they’re in college, don’t care about school, and are floundering in an academic milieu.

Many college students go because their high school teachers and parents tell them to. Yet many dropout after taking on student loans, or they graduate with weak degrees, little learning, and few connections. See for example “Exclusive Test Data: Many Colleges Fail to Improve Critical-Thinking Skills.” In modern colleges, there is a lot of “They pretend to learn and we pretend to teach.” Professors are mostly rewarded for research and grad students are socialized to ignore teaching in favor of research. To be sure, some professors do focus on teaching, and community colleges in particular are teaching-oriented. Yet the overall culture is clear, and many of the least-prepared, most-marginal students pay the price.

To professors, the unreadiness of many students is so vast that it’s hard to motivate them or pull them into the academic or intellectual cultural. Many flail in large classes and ultimately dropout. This isn’t universal, but it is common and, again, obvious to anyone who’s spent time at the front of a college classroom.

The “college for everyone” meme is likely played out. Be ready for the apprenticeship shift and a wave of federal and state RFPs for innovative apprenticeship programs.

Favorite odd-but-mandatory proposal forms: LA Slavery and New York Northern Ireland edition

Experienced grant writers know that all proposal instructions must be followed as precisely as possible (though they can also be contradictory—a problem we discovered in a recent Department of Education RFP). Perhaps because of that principle, funders (or their political masters) also get the chance to include absurd or bizarre forms with RFPs. Some of our favorites include ones from City of Los Angeles Departments, since the City requires that firms it contracts with, including nonprofits, certify that the organization wasn’t been involved in slavery. For those of you keeping track at home, slavery ended in the United States in 1865 and Seliger + Associates was founded in 1993.

Today was I working on behalf of a New York client and ran into the “Empire State After-School Program,” which is a fairly standard after school program not so different from the 21st Century Community Learning Centers program or many other, similar programs. But this one is issued by the state of New York, and, amid the pile of pretty typical required documents (like “Non-Collusive Bidding Certification Required by Section 139d of the State Finance Law (OCFS-2634)”) was one that caught my attention: “MacBride Fair Employment Principles in Northern Ireland (OCFS-2633).”

Northern Ireland?

I was curious enough to follow the link to the form and found that grantees for this program apparently must certify as to whether it has ever conducted business in Northern Ireland. If it has, these instructions apply, and the applicant:

Shall take lawful steps in good faith to conduct any business operations that it has in Northern Ireland in accordance with the MacBride Fair Employment Principles relating to non-discrimination in employment and freedom of workplace opportunity regarding such operations in Northern Ireland, and shall permit independent monitoring of its compliance with such principles.

I don’t know what discriminatory practices might be common in Northern Ireland. Nor do I know why New York State in particular is concerned with this tiny corner of the world. Out of curiosity, I checked the CIA World Factbook, and it says that Ireland’s entire population is a smidgen under five million, or about 60% the size of New York City’s alone.

Somewhere back there in the haze of New York political history must be some Irish-related controversy that lives on, to this day, in the form of a form that random nonprofits providing after-school services must include or risk being rejected as technically incorrect. Keep in mind that in the good old days of 1931, the Empire State Building was built in one year and 45 days. I’m pretty sure the developer did not have to fill out a Slavery or Northern Ireland form, which likely speedup up the process. Sometimes I see the more absurd aspects of grant writing and think about cost disease and how computers have paradoxically made grant writing worse.

Maybe reading is harder than I thought: On “The Comprehensive Family Planning and Reproductive Health Program”

We very occasionally pay attention to bidders conferences; usually, however, we usually avoid them for the reasons last discussed in “My first bidders conference, or, how I learned what I already knew.” Despite knowing that bidders conferences are mostly a waste of time, we’re sufficiently masochistic careful enough that we’ll occasionally look into one anyway.

New York State’s “Comprehensive Family Planning and Reproductive Health Program” bidders conference was a special example of silly because it literally consisted of the presenter reading from slides that regurgitated the RFP. As the “conference” went on, it became steadily more apparent that the conference would literally only consist of . . . repeating what’s in the RFP. This is as informative as it sounds.

After 20 minutes of listening to the presenter read, I gave up. I can read it myself. Still, as I shook my head at the seemingly pointless waste of time, my mind drifted back to some of my experiences teaching college students, and I have to wonder if the presenter read the RFP as a defensive strategy against inane questions that could easily be answered by the RFP. Something similar happens to me in class at times.

One recent example comes to mind. I had a student who seemed not to like to read much (note: this is a problem in English classes), and one day I handed out an essay assignment sheet with specific instructions on it. I told students to read it and let me know if they had questions. This student raised her hand and I had a conversation that went like this:

Student: “Can you just go over it in general?”
Me: “What’s confusing?”
Student: “I mean, can you just say in general what the assignment is about?”
Me: “That’s what the assignment sheet is for.”
Student: “I don’t understand. Can you go over it?”
Me: “What part confuses you?”
Student: “The entire thing.”
Me: “Which sentence is confusing to you?”
Student: “Can you just go over it in general?”

This was not a surrealist play and by the end of the exchange—I did not reproduce the whole exchange—I was somewhat confused, so I began reading each individual sentence and then checking in with the student. This was somewhat embarrassing for everyone in the class but I didn’t really know what else to do.

When I got to the end of the assignment sheet, the student agreed that it was in fact clear. I know enough about teaching not to ask the obvious question—”What was all this about?”—and yet I’ve had enough of those experiences to identify, just a little, with the people running the world’s boringest* bidders conferences.


* Not an actual word, but I think it fits here.

FQHCs, Reproductive Health/Family Planning Services, and Planned Parenthood: An Uneasy but Symbiotic Relationship, Centered on Title X Funding

We often write about Federally Qualified Health Centers (FQHCs), in part because we often work for them in part because FQHCs illustrate many challenges facing other nonprofits. This post discusses a service that FQHCs could provide but mostly choose not to—a common circumstance among certain classes of nonprofits, like foster family agencies and substance abuse treatment providers.

To understand the dilemma, you have to know that the Health Resources & Services Administration (HRSA) funds FQHCs under Section 330 of the Public Health Services Act and FQHCs are sometime referred to as “Section 330 providers.” While FQHCs do collect copays and most take insurance, a large chunk of their funding comes directly and indirectly (via Medicaid) from the feds. FQHCs are mandated to provide “integrated full life-cycle care” (HRSA-lingo here), including reproductive health/family planning services. Still, many of our FQHC clients are skittish about promoting these services and are consequently reluctant to seek other grants to support family planning.

Thus, FQHCs have effectively ceded the huge pot of Title X family planning grants ($288 billion in 2016) to specialized family planning clinics, which are mostly but not exclusively operated by local affiliates of Planned Parenthood. While Planned Parenthood provides great women’s reproductive and related preventative health care, with an emphasis on low-income women and girls, unlike FQHCs, their clinics do not provide full life-cycle care.

From what we can tell, FQHCs and Planned Parenthood clinics seem to operate in a symbiotic, but parallel manner, in which both stay out of each other’s turf (if you have even more specialized knowledge about this situation, feel free to leave a comment). There are about 650 Planned Parenthood clinics, which serve about 2.5 million women annually with family planning services (this does not include abortions). In contrast, there are about 1,400 FQHCs, which serve about 17 million patients annually, and these numbers are growing rapidly due to the expansion of Medicaid under the ACA. More than 50% of FQHC patients are women, so let’s call it 9 million. FQHCs serve many more women than Planned Parenthood, but readers would never know this from the media.

While I don’t know this for sure, one presumes this is because, bureaucratically speaking, there are at least two parts to Planned Parenthood that are structured separately: the family planning side, which is touted by progressives, and the abortion side, which is demonized by some conservatives. The nascent FY ’18 federal budget battle between the Trump administration/Republicans and Democrats is being fought partially over Title X funding. The media usually obfuscates the Tile X grant aspect, focussing instead on the much more sensational issue of Planned Parenthood funding.

I assume that, if Congress passed legislation making Planned Parenthood ineligible for Title X (unlikely but possible), other providers, like FQHCs, would start applying for Title X grants. In other words, no matter what happens, as far as I know, there are no proposed cuts to Title X (again, if you have specialized knowledge, leave a comment). It’s just a question of which agencies will provide Title X funded services and how those agencies will link with Planned Parenthood, which presumably would continue as the nation’s main abortion provider.

I know the potential competition between FQHCs and Planned Parenthood clinics is a big issue for Planned Parenthood, as Title X provides more or guaranteed funding to keep the lights on—a concern for all nonprofits. This basic issue was confirmed by several interesting pieces I found and that the Alan Guttmacher Institute published (it’s more or less the research affiliate of Planned Parenthood).* For example, this article makes the curious argument that FQHCs couldn’t expand to provide family planning service now being provided by Planned Parenthood:

FQHCs are an integral part of the publicly funded family planning effort in the United States, but it is unrealistic to expect these sites to serve the millions of women who currently rely on Planned Parenthood health centers for high-quality contraceptive care.

As a grant writer, I admire the carefully crafted but entirely specious reasoning, which reminds me of our needs assessments, I’m pretty confident that FQHCs would have no trouble picking up the slack and the Title X grants—if they wanted to. We have some FQHC clients with over 40,000 patients, and at that size they can begin to resemble something larger than a community clinics. At the moment, they’re mostly reluctant to tangle with Planned Parenthood—but, again, they could.

And they might.


* The Guttmacher Institute is a great source, albeit one with a point of view, for studies and data relating family planning, teen pregnancy, and the like. We sometimes use their citations in writing needs assessments. If you’re curious about research organizations with a point of view, Daniel Drezner’s book The Ideas Industry is good.

“Turning NATO’s Words into Action After the Brussels Meeting”

One advantage of reading the Federal Register every day while looking for RFPs is that I also get a first look at how bureaucrats are trolling the politicians who are supposed to be the bureaucrats’ masters. In today’s Federal Register, for example, there is a notice for the “Turning NATO’s Words into Action After the Brussels Meeting” (this is not a joke and that is a real link). Given the current words of the United States Executive Branch, which I will not belabor here (you’ve either been following that news or not or are on Mars), I can’t help but think that someone is having a good time with some dark humor at the “U.S. Mission to NATO,” which is the federal agency that issued this particular RFP.

There is $100,000 available for two awards, should you want to apply. I can only wish you good luck in attempting to achieve the program’s purpose, which at this juncture seems even less achievable than many of the projects we work on. The RFP invites applicants to “submit project proposals which encourage public discussions and creative public engagements in Europe.” I can think of at least one major way to encourage “creative public engagements in Europe,” but that way starts with the House of Representatives, not with the two nonprofits that might get this funding.

Tyler Cowen’s “The Complacent Class,” 25 Years After the Rodney King Uprising and Grant Writing

Tyler Cowen’s exceptional The Complacent Class: The Self-Defeating Quest for the American Dream is another must-read for grant writers, like Sam Quinones’s Dreamland: The True Tale of America’s Opiate Epidemic. Jake and I like Cowen not only because he’s a terrific writer, but also because he often points out when “conventional wisdom” isn’t supported by data or logic.

While this is not a full book review (see Jake’s review here), I want to focus on one of Cowen’s key findings: America is by some metrics actually more segregated today than it was when I was a budding community organizer and grant writer in 1972. In describing what “segregated” means, Cowen not only cites compelling studies for racial segregation in housing, but also for education, economic, and political metrics. Anyone who lived through the recent election and has seen the startling red/blue county election map should realize that some obvious political divides exist. Still, the increasing racial and educational segregation of America most trouble me.

If I could travel backwards in time to interview my 20-year-old, idealistic self in 1972, I know that my 1972 self would believe two things about America in 2017: we’d be using flying cars powered by dilithium crystals or something exotic, and racial segregation in housing and education would be a distant memory. I was wrong on both counts. While electric cars are slowly gaining ground and articles about the coming autonomous car revolution are rampant, my 21-year-old self would have no trouble either driving or understanding most 2017 cars, which still have gasoline engines (primarily), a steering wheel, gas pedal, brake pedal, and so on.

As Cowen points out, and as we grant writers daily see in Census data, racial segregation is worse today, by some metrics, than it was in 1972, both in terms of housing and education. As Cowen says, “If we look at school systems, racial segregation is also getting worse in some ways.” Despite the perfectly rational explanations Cowen provides, I still find this almost incomprehensible. After five decades of the “War on Poverty,” endless speechifying from politicians, religious leaders, and virtue signalers on the left and right, and the racial divide is not only still here, but seems to be increasing.

Data that supports this doesn’t just come from The Complacent Class. The New York Times just published “Family by Family, How School Segregation Still Happens.” Although Jim Crow laws are long gone, the vast majority of American public school students attend highly segregated schools. For example, 73% of Los Angeles Unified School District (LAUSD) students are Latino, even though only 47% of LA residents are Latino (of any race; note this is Census lingo). Only 8.8% of LAUSD students are white, while 49.8% of LA City residents are white. It’s obvious that LA has re-segregated from both residential and school attendance perspectives. The vast majority of white LA residents, regardless of income, have simply abandoned LAUSD (or, depending on one’s point of view, LAUSD has abandoned them). Thus, no matter what ethnicity a LAUSD student is, they likely attend a very segregated school, and, unless they’re Latino, that student is going to be on the extreme narrow end of the segregation stick.

Re-segregation in America presents an interesting problem for grant writers, as we frequently must gently massage the data to fit within the prevailing notions of clients, and grant reviewers. For example, when writing a proposal for Watts or South Central LA, we still present the mythology that this area is largely African American—though it isn’t and hasn’t been for at least two decades. Even the LA Times revealed in 2015 that Watts is over 70% Latino.

We’ve also reached the 25th anniversary of the Civil Disturbances* following the acquittal of the cops involved in the Rodney King beating. I watched a Showtime documentary about this big brother to the 1965 Watts Rebellion, “Burn Motherfucker, Burn”.

In 1992, I was living in the Bay Area, but on April 29th I happened to be in Hollywood visiting a hospitalized relative. We were watching on TV in his room. When the not-guilty decision was announced, the station switched to live feeds of gathering angry crowds at the LAPD’s Parker Center Downtown, which is pretty close to the hospital. I quickly decided to “get out of Dodge” (or Hollywood in this case), as I knew what was going to happen.

I was staying in the San Fernando Valley, which was largely untouched, but as I drove to LAX the next afternoon, I could see the smoke billowing over much of the basin. To quote a prophetic James Baldwin story, it’ll be “The Fire Next Time.”

Around April 29, 1992, I first thought of leaving my public sector career as a Community Development Director to start a consulting business, as I watched LA burn. This idea eventually became Seliger + Associates in 1993. I reasoned correctly that the federal response to the unrest would be massive grant programs aimed at South Central. Since I had worked for the Cities of Lynwood and Inglewood for years, I knew many public agency managers and nonprofit executive directors in LA. Consequently, our first clients were mostly from LA, with many being in South Central. In this way, Seliger + Associates is linked to the Rodney King decision.

While the Showtime documentary is reasonably well made and should be viewed by those too young to remember 1992, I was struck by how the film maker perpetuated the same mythology about South Central and similar areas we still use in proposals to describe target areas. In reality, the disturbances extended way beyond South Central to Hollywood, Mid-Wilshire and Koreatown, none of which were even close to being majority African American. Many of the looters and arsonists were Latino. Even the area around the infamous live TV broadcast beating of the unfortunate Reginald Denny at Normandy and Florence was probably not majority African American in 1992. But this doesn’t fit the narrative of the Civil Disturbance in the documentary, just like Census data doesn’t always fit the narrative of our proposals. As we’ve written about before, grant writers, like documentarians, are at our most basic level story tellers. As Jimmy Stewart’s Ransom Stoddard is told by a newspaper editor at the end of John Ford’s classic western, The Man Who Shot Liberty Valance, “when the legend becomes fact, print the legend.”


* Note that I use “Civil Disturbance” and “Rebellion,” both capitalized, not the more descriptive term, “riots.” Avoid words like “riot” or similarly loaded terms in your grant proposals. Remember who’s going to read the proposal and use language that fits their worldview.

Links: Job training, affordable housing, smart toilets, freedom of speech, zoning’s steep price, and more!

* “Indiana tries to certify skills rather than a college degree.”

* “Solarcoaster: The Promise and Pitfalls of Rooftop Solar Jobs.” Useful especially for job training providers. Solar technician and wind-power related jobs are popular career paths because they’re part of growing and green industries.

* Researchers replicate the Milgram Experiment. A timely piece that I wish wasn’t timely. Remember that you still have control over you.

* “Now You Can Live in a Remodeled Shipping Container: Boxouse is selling solar-powered mobile homes equipped with Alexa and is readying a smart toilet.” An interesting concept for anyone working in affordable housing, especially in rural areas. Also, it would be interesting to experience a “smart” toilet. I was reminded of Matthew Desmond’s book Evicted.

* “Middlebury’s Statement of Principle: Learning is possible only where free, reasoned and civil speech is respected.” Though lunatics make the news about academia with distressing frequency, most academics are actually reasonable. But “reasonable” is rarely newsworthy.

* “What If Sociologists Had as Much Influence as Economists?” Sounds stupid but isn’t.

* “Americans’ Shift To The Suburbs Sped Up Last Year,” mostly because building there is legal; we are all paying zoning’s steep price.

* “Eligible founder Katelyn Gleason’s plan to upend the billion dollar medical billing industry.” That would be fantastic.

* “How the Internet Gave Mail-Order Brides the Power“—one of these counterintuitive results. We’ve worked on human- and sex trafficking projects.

* An antidote for the Affordable Care Act: Cash-only medicine with transparent pricing.”

* “Silicon Valley’s Quest to Live Forever: Can billions of dollars’ worth of high-tech research succeed in making death optional?” Fascinating throughout, but “immortality” strikes me as the sort of thing that will become the Cold Fusion of the 21st Century: Always 20 years off.

* “Humans produce so much stuff that we’re creating a new geological layer.” Which might be kinda cool in some ways.

* “How Utah Keeps the American Dream Alive.” Unexpected throughout.

* Every attempt to manage academia makes it worse.”

* “Americans have become lazy and it’s hurting the economy,” on Tyler Cowen’s book The Complacent Class. The book is excellent and I write more about it here.

* “The Nightmare Scenario for Florida’s Coastal Homeowners: Demand and financing could collapse before the sea consumes a single house.” Definitely one of those, “Don’t say we didn’t warn you” scenarios.

Getting in the mood for grant writing: Illustrations from DOL YouthBuild and SAMHSA TCE-HIV

Maybe its because I’m somehow no longer 35* and might be as old as dirt, but TV ads seem entirely focused on buying/hoarding gold, reverse mortgages, probiotics, the odd Cialis couple holding hands in a bathtub and lots of others for “getting in the mood.” That got me thinking about getting in the mood for grant writing.

While getting in the mood for grant writing does not involve a little blue pill or turning on a red light bulb like Woody Allen in Annie Hall, here are some of the ways we use at the Seliger Industrial Grant Foundry and Word Works:

  • Decide if you’re an early morning or night owl writer. I like to start writing early, as my muse seems to depart around cocktail hour. Jake, however, only has one eye open until noon most days and is more of a midnight rambler writer.
  • Develop a writing pattern—say, write four hours, then go to Go Get Em Tiger for an iced macadamia milk latte, then another four hours shackled to your iMac.
  • Jake and I generally don’t use outlines, being stream of consciousness writers, and we just start writing (we use the RRP as a surrogate outline). Others may want to outline each RFP section, starting by putting the headers and sub-headers into a Word doc and then outlining the responses thematically. They may also want to find/organize the data and citations for the needs assessment (e.g. census data, labor market information, etc.). No matter how the RFP is organized or what your writing style is, you must always find a way include the 5 Ws and the H in your first draft. RFP writers often forget to ask all six.
  • As you write, keep in mind that you’re in the proposal world, not the real world. When writing the “what” section, for example, distinguish the applicant’s current efforts and future activities. The current efforts are whatever the agency is doing now that relate to the project concept, while future efforts are what the grant will fund. One way to keep this straight is to be careful with the present versus future tense. This will also help you avoid inadvertently implying the dreaded supplantation issue.
  • With respect to the “what” section, different RFPs/project concepts require different emphases. For example, in a workforce development proposal like our old DOL pals YouthBuild and Reentry Projects (RP), training sites and employer commitments are very important. In contrast, when writing a SAMHSA TCE-HIV proposal, if the agency lacks full capacity to deliver all required services, it is critical to detail the partner(s) providing HIV and substance abuse treatment.

As in all writing projects, the key to writing grant proposals is to actually complete the first draft in time to meet your deadline, no matter what your writing style and habits are. There is no substitute for doing this.


* In most fiction involving a male hero (or anti-hero) protagonist—like James Bond or most of Elmore Leonards books—the lead character is almost always described as being about 35 years old—old enough to be knowledgable, and irascible, but young enough to still be dashing and handsome.

How we write scientific and technical grant proposals

We’re not scientists or engineers and yet we routinely write scientific and technical proposals. First-time callers are often incredulous at this ability; how can we, with no expertise in a given scientific or technical field, write a complex grant proposal in that field? Though it seems impossible, we do it.

We can write those proposals because we’re expert grant writers—and we’re also like journalists in that we’re very good at listening to what we’re told and reshaping what we’re told into a coherent narrative that covers the 5Ws and H. We do rely on technical content from our clients, and most clients have something—journal articles, concept papers, Powerpoint slides, etc., that describes their technology and proposed research design. We’re very good at reading that material and understanding the rules it offers, the challenges it presents, and the constraints of the problem space.

Once we understand those things, we’re also good at understanding the principles as our clients describe them. So if our clients tell us that Process A and Process B yields Outcome C and Outcome D, we’ll keep repeating that until we see a moment in their background material that says Process A and Process B yield Outcome E, at which point we’ll raise the issue with the actual experts (sometimes the technical experts realize that something is amiss). There are many specific examples of this I could give, but I won’t in this public forum because we respect our clients’ privacy. We also often often sign NDAs, so you’ll have to accept somewhat abstract and contrived-feeling examples.

large_hadron_colliderWhile we’re very good at following the rules our clients give us, we generally won’t uncover specific technical issues that other technical experts might. We’re not chemists or materials scientists or programmers, so it’s possible for a howler to sail right past us; we rely on our clients to understand their own technical processes and the basic physical laws of chemistry, physics, biology, etc. That being said, we do have a basic understanding of some aspects of science—we’ve gotten calls from spurious inventors trying to get us to work on their perpetual motion machines (I’m not making this up), but for the most part we rely on our clients’ deep technical background.

Oddly, sometimes our relative scientific ignorance is actually a virtue. We often ask questions that make our clients really understand what they’re doing and what they’re proposing. Sometimes we uncover hidden assumptions that need to be explained. Other times we find logic or conceptual holes that must be plugged. Having a total outsider come in and tromp around can improve the overall project concept, because we clarify what is actually going on and ask questions that more experienced people might not—but that grant reviewers might. It’s possible to be too close to a set of ideas or problems, and in those situations outsiders like us can be useful.

As I’ve written throughout this post, our ability to write scientific and technical proposals is predicated on our clients’ technical background. For that reason we generally don’t offer flat-fee bids on technical jobs because we don’t know how much background material we will receive or when we will receive it. For most social and human service grants, we’re able to accurately estimate how many hours a given project will take us, based on our past experience and our understanding of the field. We can and often write quite complex social and human service grants with near-zero background from our clients. But we’re not able to do that for projects related to new drugs, new solar technologies, and the like. We also don’t know how usable and coherent the background material our clients provide will be; coherent, usable materials can dramatically shorten our work time, while the opposite will obviously lengthen it.

We’re also very good at storytelling. A compelling proposal, even a highly technical one, needs to make an argument about why funding the proposal will lead to improvement innovations, breakthroughs, or improvements. Most scientific and technical experts have not spent much time honing their general writing or storytelling skills. We have, and we’re aware that, to most people, data without stories is not compelling. We often find that our clients know a huge amount of useful, vital information and have great ideas, but that those same clients can’t structure that information in a way that makes it viable as a proposal. We can do that for them.*

Occasionally, potential clients tell us that they somehow want a domain expert who is also a grant writer. We wish them luck, and often they call back after a day or two, unable to find what they’re looking for; we’ve written about related topics in “National Institute of Health (NIH) Grant Writers: An Endangered Species or Hidden Like Hobbits?” There are no hybrid grant writers and physicists (or whatever) because the market for that niche is too small to have any specialists in it. Being an expert grant writer is extremely hard and being an expert physicist is also extremely hard. The overlap between those two is so tiny that most organizations are better off hiring an expert grant writer and helping the grant writer learn just enough to write the proposal.


* Not everyone is good at everything, and we all reap gains from trade and specialization. We’re very good grant writers but we can’t explain what’s happening at the Large Hadron Collider or write useful open source software.

Photo courtesy of and copyright by “Image Editor.”