Preparation Instructions for ITS'12 Doctoral, Demo,
Poster, & Tutorial Submissions
POSTED & REVISED ON 9/13 @ 7:35 AM EST

This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed to update your final version (paper or note and optional accompanying video) to be included the conference publications and the ACM Digital Library, the required fields, and how and when to complete the appropriate ACM on-line forms. All submission documents must comply with ACM SIGCHI Templates and Formats and ACM's requirements for the DL.

Please read the whole page before beginning the final submission process.

1. Submission Deadline & Page Limits
Your page limit is set by the category your submission has been selected for:

2. Preparation Requirements, Recommendations, & SIGCHI Templates to Use to Create/Update your Final Version

Please download the sample word document and pdf:
ITS12extendedabstracts.doc
ITS12extendedabstracts.pdf
We strongly encourage you to review the sample files above so you will be aware of the mandatory sections, copyright strip information, formatting requirements, font requirements, font sizes, and spacing required for the SIGCHI final version.

(b)

(Return to Top)

• SIGCHI class file only
• CHI extended abstracts sample tex file
• ZIP of LaTex sample files
• Sample ITS'12 sample pdf
• it is strongly encouraged to review this pdf for the mandatory ACM sections and mandatory SIGCHI Extended Abstracts formatting.

LaTex users, please be sure to use the updated and standard SIGCHI class and sample .tex files. These standard sample files have been updated to incorporate formatting improvements and information needed to include the SIGCH sponsored conferences publications in the ACM DL.
Within your .tex file please include the following text after \documentclass{chi-ext}:

\copyrightinfo{
Copyright is held by the author/owner(s).\\
{\confname{ITS'12}}, Nov. 11--14, 2012, Cambridge, Massachusetts, USA.\\
ACM 978-1-4503-1209-7/12/11. }

(b)

(Return to Top)

3. Mandatory Information to be Included in Your Final Version

The page size for this ACM SIGCHI publication is US Letter Landscape (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIGCHI standards, templates, and formats will be returned to the author for corrections and/or alterations.

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Be sure to update the final version prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM-ITS12 sample pdf.
*Full first/given names are required to ensure proper indexing for authors with multiple papers and combining authors in the ACM DL directory.
ALL AUTHORS: YOU MUST UPDATE THEIR PCS ACCOUNTS. To reflect middle initials or names, primary and secondary affiliations, affiliation location city, affiliation location state/province & affiliation location country, as well as their most current email address.
CONTACT AUTHOR, Please share this with your co-authors.

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM-ITS12 sample pdf.

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 6 of the ACM-ITS12 sample pdf.

ACM Classification Keywords

The above Author Keywords and ACM Classification Keywords are mandatory by ACM on the first page of your submission after the Abstract text. See above image or page 1 of the ITS'12 sample pdf, how these 2 sections should appear on your submission.

Click here for information on the ACM Computing Classification Scheme.

ACM General Terms are no longer required for the Papers & Abstracts to be included in the ACM Digital Library. This non-mandatory section may be removed from the first page prior to submitting your final version.

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.

It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 5 of the ACM-ITS12 sample pdf.

Your PDF file must be ACM Compliant to include in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

The ITS'12 chairs and organizers encourage authors to contribute an accompanying video. An accompanying video figure is "optional." Click here for a general video guide to prepare your digital video for submissions.
Please be sure to review these instructions.
ITS'12 chairs have a 30 MB limit and 3 minute duration for accompanying videos.
Videos that do not comply with these instructions will be excluded from the proceedings distributed at the conference and from the ACM digital library.

Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf).

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

ALL AUTHORS: YOU MUST HAVE A PCS AUTHOR ACCOUNT --OR-- ONE NEEDS TO BE CREATED FOR EVERY AUTHOR.

This information will automatically be filled in on the PCS submission page from the authors’ PCS account profiles or the submitting/contact author will receive an alert. This alert should be shared with all co-authors that have Affiliation, Affiliation Location, or Email conflicts. Your submission will not be considered COMPLETE, without these conflicts attended to.

Author Fields include, so have all the appropriate information for your co-authors:
Author (full) given/first name
Author middle initial or name
Author last/family name
Valid email address
Primary affiliation (no labs or depts names in this field)
Primary affiliation city location

Primary affiliation state/province location
Primary affiliation country

Secondary affiliation optional (no labs or depts names in this field)
Secondary affiliation city location

Secondary affiliation state/province location
Secondary affiliation country

Cut and paste the abstract text from your source document into the abstract field on the PCS submission page (not from your pdf). The abstract on the submission page is the one that will appear in ACM Digital Library associated with your submission, and must match the abstract text that appears on page 1 of your submission.

Leave a blank line between paragraphs in the PCS submission field for your abstract

The abstract on the submission page is the one that will appear in ACM Digital Library associated with your paper and must match the abstract text that appears on page 1 of your submission.

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or abstract. See page 4 of the ACM sample pdf.

For the submission page "References" field. Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract.
The PCS submission system is set up to automatically extract the references from your submitted pdf. Please verify that the references have been correctly filled in from your pdf. NOTE: If you change the references when you submit a revised pdf, erase all the text in this box before submitting the new PDF file. Otherwise, the system will keep your original references.
Double check that PCS has properly captured your References. If it has not, go back and manually cut and paste your references from your source file into this field.

Please note that the Author Keywords section is mandatory to be included on the first page of your submission. SEMI-COLONS must be used to separate your Author Keywords. Submissions and this field within PCS NOT using semi-colons will be returned for the authors to repair. The reason for this is there are a growing occurrence of technical terms/phrases that have commas, so semi-colons must be used.

ACM Classifications

Reminder: The Author Keywords and ACM Classification Keywords are mandatory by ACM on the first page of your submission after the Abstract text.

Click here for information on the ACM Computing Classification Scheme.

The ACM Categories & Descriptors (known as "ACM Classifiers" on the PCS submission page) need to be entered in a similar fashion to the Author Keywords, with the only numeric/letter identifier combination entered, and any additional classifiers entered after using a semi-colon to separate the choices. For example, if your paper included the classifiers as seen here:

After You Submit (What to Expect)

Note: Usually, only one form is needed, and it can be signed by the lead or contact author. A second form may be requested from co-presenters depending on any US or foreign government affiliations. Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed.

Questions                                                 (Return to Top)

If you still have questions or problems about the ACM & SIGCHI formatting requirements, please contact us at Sheridan Printing via telephone at +1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference acronym (ITS'12) in the subject line.