(cache) CAMP – IN PACKET General Information:

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CAMP – IN PACKET

Included in this packet you will find all general information about the camp-in program, policies and

required forms. Please fill out the appropriate forms and contact the Camp-In Program Manager if you

need additional information at (205) 714 – 8383.

General Information:

What to Bring

Pillow, sleeping bag, air mattresses, and/or cots (floors are hard!) and overnight bag labeled with

camper’s name and group affiliation.

Toothbrush and toothpaste, plus any other typical toiletries used by the camper.

Change of clothes.

Excitement and eagerness to learn!

What NOT to Bring

Radios, Walkmans, televisions or electrical devices.

Nonessential items, such as jewelry or stuffed animals, are discouraged. McWane Science

Center

McWane Science Center is not responsible for lost or stolen items.

Alcohol and tobacco products are NOT allowed.

Meals

Meals are provided by McWane Science Center’s Movies Café. Vending machines are available

for purchasing light snacks. Please bring your own change and dollar bills for access to these

machines. Please inform us of any campers with special dietary restrictions. Whenever possible,

we will try to provide an alternative selection. ALL food and drinks should be enjoyed in

designated eating areas only.

RULES FOR CAMPERS

In order to have a safe and fun Camp-In, please go over the following rules with your campers:

1. McWane Science Center Camp-Ins are meant to be fun and not abused. Vandalism or

destruction of exhibits will not be tolerated.

2. No running or unnecessary screaming is allowed in the museum. Children who do not behave

accordingly may be asked to go home.

3. Always stay with your group and leaders throughout the entire evening. Obtain a schedule and

plan your evening to enhance your experience.

4. No food or drinks are allowed on any of the museum floors. ALL food and drinks must be enjoyed

in vending areas ONLY.

5. You are responsible for cleaning up after yourself and for keeping all areas of the museum clean.

6. Campers and leaders should set up camp and sleep in the same areas. DO NOT sleep in front of

EMERGENCY EXITS!

7. After lights out, please be careful and avoid leaving sleeping areas as much as possible.

8. DO NOT leave the building, except for emergency purposes. Exit doors will lock you out!

9. Keep all of your belongings together. McWane Science Center is not responsible for any lost or

stolen articles.

10. Have fun!

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ARRIVAL & DEPARTURE

Check-In & Check-Out

If there are circumstances that require one of your group members to check-in late, you must make

arrangements with the Camp-In Coordinator at check-in. Arrangements can also be made for guests who

need to leave earlier than the designated time. Please see the Early Departure form for McWane Science

Center’s early departure policies.

Directions & Parking:

Parking is available in McWane Science Center’s deck on 2

Avenue North. Fee for parking deck is

included in the cost of the Camp-In.

To McWane Science Center:

From Montgomery/Hoover: Take I-65 N to exit 260-B. Follow 3rd Ave N to 19th St. Turn right. McWane

Science Center is located on the corner of 2nd Ave N. and 19th St. From Huntsville/Gardendale: Take I-

65 S to exit 260. Turn left at the 4th traffic signal. Follow 3

Ave N to 19th St. Turn right. McWane

Science Center is located at the corner of 2nd Ave N and

19th St.

From Chattanooga/Gadsden: Take I-59/20 S to exit 125-B. Turn left. Follow 22nd St to 2nd Ave N. Turn

right. McWane Science Center is located at the corner of 2nd Ave N and 19th St.

From Tuscaloosa/Bessemer: Take I-59/20 N to exit 125. Turn right. Follow 22nd St to 2nd Ave N.Turn

right. McWane Science Center is located at the corner of 2nd Ave N and 19th St.

From Auburn/Inverness: Take Hwy 31/280 to the 2nd Ave N exit. Follow 2nd Ave N. McWane Science

Center is located at the corner of 2nd Ave N and 19th St.

Security & Safety

Camp-In staff or a security guard should be contacted for assistance and first-aid. There are two security

guards throughout the Camp-In.

A Guardian Release Form must be completed for EVERY child, 18 years and younger, and must be

returned to the organization leader. If a camper has not completed and turned in a release form, they will

be unable to participate in the event.

Every camper must turn in a completed Early Departure Form at check-in. McWane Science Center

cannot release a camper without this form.

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GUARDIAN RELEASE FORM

This medical release form must be filled out by the parent/guardian of each camper, age 18 & younger, in

order for everyone to participate, even if the camper is accompanied by a guardian. If McWane Science

Center does not have a form for a camper, the parent/guardian will be called to McWane Science Center

to complete the form before the camper may participate. Please return this form to your organization

leader.

I, _____________________________________ (parent/guardian) of _________________________

hereby authorize and consent to any X-ray, examination, anesthetic, medical or surgical diagnosis or

treatment, and hospital care to be rendered to such minor under the general or special supervision, and

on the advice of a licensed physician, surgeon, anesthesiologist, dentist, or other qualified medical

personnel acting under their supervision. I voluntarily agree to release, waive, discharge, hold harmless,

defend and indemnify McWane Science Center/Discovery 2000, Inc., its owners, agents, officers,

volunteers, and employees from any and all claims, actions or losses for bodily injury, property damage,

wrongful death, loss of service, or otherwise which may arise from participating in Camp-Ins that occur

with McWane Science Center/Discovery 2000, Inc. I also give permission for photographs and/or video to

be taken of him/her while participating in this event, and for these photographs and/or videos to be used

by McWane Science Center/Discovery 2000, Inc. for publicity purposes.

Parent/Guardian’s Name:

Address:

Telephone Numbers:

Mother’s Day:

Mother’s Evening:

Father’s Day:

Father’s Evening:

Guardian’s Day:

Guardian’s Evening:

List any allergies and treatment required:

List any medications your child will be taking, including correct dosage:

NOTE: McWane Science Center staff can not administer medication

Doctor’s Name:

Doctor’s Telephone Number:

Insurance Company:

Policy #:

Hospital Preference:

Signature:

Date:

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EARLY DEPARTURE FORM

During a McWane Science Center Camp-In, it may be necessary for and individual(s) to leave early.

Early is considered anytime, during the Camp-In, BEFORE 7 a.m. of the second day.

Planned Departure

If you are planning to leave the building early, you must:

1. Inform your group leader of this plan. He/She must know what time you plan to leave.

2. Inform the Camp-In Coordinator of these plans at check-in. He/She must also know the time of your

departure for security purposes. Once you have departed from McWane Science Center, re-entry is not

allowed. If you plan to leave the Camp-In, and not spend the night, you must still pay full price for the

event ($30/camper; $15/chaperone/sibling).

Unexpected/Emergency Departure

McWane Science Center understands emergencies can arise that may result in the early departure of a

camper(s). If this occurs, ONLY the guardian, who signed the release form, or one of the two emergency

contacts listed below, may pick-up the child. If an emergency contact picks up a child, the guardian who

signed the release form will still be contacted to confirm the departure. If the guardian cannot be reached,

the child will not be released. If an emergency occurs, you must:

1. Call (205) 714-8413 and inform the security guards on duty that you will be picking up the child. Give

them your name, the child’s name, and your estimated time of arrival.

2. When you arrive, park in the pull over zone on 2nd Ave North. A security guard, building manager,

and/or the Camp-In Coordinator will be waiting on you.

3. Must show a picture I.D.

4. Must sign the child out with the Security Guards.

If an emergency occurs resulting in the early departure of a camper, and the camper is with a guardian on

the premises at the Camp-In, they are free to leave once they have informed their group leader and have

checked-out with the Security Guards in the Grand Lobby.

5. Detach & turn in with Guardian Release form at check-in table.

___ I have read and fully understand McWane Science Center’s Camp-In Early Departure Policies. If an

emergency occurs the following individuals have my permission to pick up my child.

Child’s Name:

Guardian’s Initial:

Emergency Contact #1

Name:

Number:

Relation to Camper:

Emergency Contact #2

Name:

Number:

Relation to Camper: